Property Coordinator

SUMMARY OF DUTIES

Reporting to the Manager, Real Estate Services, negotiates the acquisition, disposal and lease of high profile, sensitive and / or complex properties in accordance with the City’s Portfolio Management Strategy. This will include a variety of interests in land such as license / leases, easements, and other types of contractual covenants.

GENERAL DUTIES

• Co-ordinate and negotiate sales, acquisitions or land exchange agreements.
• Co-ordinate and negotiate Licence and Lease agreements.
• Monitor the Licence / Lease portfolio and negotiate renewals.
• Liaise with relevant staff (Planning, Engineering, and associated consultants) to resolve issues.
• Request and review property appraisals; where necessary, request revisions or updates.
• Co-ordinate and negotiate Rights of Way, Temporary or Permanent Easements, Permissions to Enter, Temporary Use Agreements, extensions to / or renewal of existing contractual covenants.
• Advise relevant client department as to progress of negotiations, provide continued follow-up throughout project and relate terms / conditions of agreements.
• Provide advice / guidance to City departments on real estate policies and procedures.
• Prepare Offers, Options, Tenders, Agreements or Settlements and liaise with Legal Services Division to refine terms / conditions of legal documents.
• Prepare detailed reports with recommendations to Departmental Managers, City Clerk, Standing Committees and / or Council.
• Prepare detailed reports, correspondence, compile real estate / lease data and statistics.
• Attend Council and Committee meetings, as required.
• Attend public consultation meetings requiring Corporate Real Estate Office attendance / representation.
• Receive and respond to inquiries received from general public, lawyers, real estate companies, City departments, Provincial agencies and / or elected officials; facilitate positive relationships and networks.
• Participate in real estate policy development and improvement.
• Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Perform other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

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