Annual and Leadership Giving Coordinator, Annual Giving, VP Development and Alumni

Annual and Leadership Giving Coordinator, Annual Giving, VP Development and Alumni

We are seeking a Full‑time Staff Limited Term Annual and Leadership Giving Coordinator for approximately two years to support the Office of Principal Gifts and Strategic Donor Engagement within the VP Development and Alumni at the University of Calgary. The University is located in Canada’s most enterprising city and is a leading research university with a vibrant community engagement profile.

Overview

The Development and Alumni team bridges the University with donors, alumni and community members. This role will support the Annual and Leadership Giving (ALG) and Donor Engagement (DE) teams by managing donor data integrity and executing routine data tasks that enable strategic outreach and stewardship. You will ensure that gifts are accurately coded, donor records are properly maintained following campaigns and communications, and data exports are delivered with precision and timeliness.

Summary of Key Responsibilities

• Ensure gifts are properly coded to appropriate appeals for accurate tracking and reporting.
• Support post‑appeal and post‑communication donor record management, including handling email updates, employer changes, duplicate record merging, nickname updates, spouse and organizational linking, and subscription preferences.
• Maintain accuracy and completeness of designation information for ALG appeals and related initiatives.
• Submit bulk upload tickets for quarterly engagement reporting (e.g., ThankView, calling, storytelling profiles).
• Review and validate data lists for email, direct mail, calling efforts, stewardship outreach, and other communications, ensuring accuracy, proper formatting, and correct export fields.
• Own the tribute letter program.
• Support the ALG team by confirming and standardizing criteria across all ALG‑specific reporting tools and developing clear documentation.
• Execute timely touchpoints in the first‑time and recurring donor journeys.
• Collaborate with teams across campus to develop and implement automated donor journeys for first‑time and recurring donors.
• Utilize drip marketing where appropriate across email, text, and social media to build and strengthen donor relationships over time.
• Pull data to support team strategy and reporting, including donor journey touchpoints, appeals, and new initiatives.
• Define invitation and attendee list criteria in collaboration with Events and Experience Manager, Development Strategist, and Advancement Data to generate accurate, segmented lists.
• Manage event registration systems, including overseeing RSVP collection, attendee data import / export, and maintaining a comprehensive master attendee list that is consistently verified, cleaned, and kept up to date.
• Submit and manage bulk upload tickets for event‑specific engagement reporting tracking.

Qualifications / Requirements

Application Deadline : January 13, 2026.

This position is part of the AUPE bargaining unit and falls under the Specialist / Advisor Job Family, Phase 2.

We are an equitable and inclusive employer. The University of Calgary is committed to removing barriers historically encountered by some people in our society and encourages members of designated groups (women, Indigenous peoples, persons with disabilities, members of visible / racialized minorities, and diverse sexual orientation and gender identities) to apply. We offer accommodation at any stage during the recruitment process to applicants with disabilities.

We encourage all qualified applicants to apply; however, preference will be given to Canadian citizens and permanent residents of Canada.

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