Business Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, joinThe City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Business Coordinator for Planning and Development Services, you will provide advisory and operational support to the Executive Advisor within the business unit, ensuring that the complex, evolving, and fast-paced needs of the Director's Office are met. Primary duties include:

• Assist the Executive Advisor in monitoring and analyzing emerging reputational, political or operational issues, providing research-based recommendations to mitigate risks and support decision-making.
• Support the development of process improvements, efficiencies, and strategic solutions that align with Council direction and comply with regulatory and legislative requirements.
• Prepare and review reports, presentations, and updates for Council, senior leadership, and external partners.
• Collaborate with external agencies, industry representatives, and government partners to ensure City planning initiatives are effectively communicated and executed.
• Coordinate and analyze departmental reporting for the Director's office, preparing risk monitoring, resource utilization reports, presentations, and documentation to support leadership decision-making.
• Assist in developing and refining performance measures, tools, and processes, while assessing and enhancing resource management to recommend operational improvements.

Qualifications

• A degree in Business Administration or a related field.
• At least 3 years of related experience, including experience coordinating projects with diverse audiences and a formal understanding of municipal governance and operational processes.
• Knowledge of project management principles and techniques is required.
• Experience with the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA) is an asset.
• Intermediate proficiency in Microsoft Office, SharePoint, and Adobe Acrobat Pro, along with experience using Escribe meeting software, Content Server, and PeopleSoft Financial Supply Chain Management (FSCM) is an asset.
• Success in this position requires effective communication and interpersonal skills, excellent organizational skills, critical thinking, a high attention to detail, and the ability to prioritize and manage multiple tasks and projects simultaneously.