Executive Assistant

Job Description

Job Description

Our Executive Leadership Team is currently seeking an experienced Executive Assistant , based in our Edmonton, AB head office.

Reporting directly to the President, this position provides high-level administrative support, operational coordination, and executive support to the President and Executive Leadership Team, managing complex calendars, travel, and communications. They will act as a key gatekeeper and liaison between the president and internal / external stakeholders, handling sensitive information and prioritizing urgent matters. The scope and priorities of this role will evolve regularly to ensure our leaders and teams are fully supported.

Please note : Due to the nature of this role, after-hours, weekend, and holiday support may be required. Travel of up to 20% is also expected.

Duties and Responsibilities

• Serve as the key liaison between the president, executives, and internal departments, supporting decision-making and ensuring clear communication while maintaining credibility, trust, and confidentiality
• Act as a central point of coordination between the President, Executive Leadership Team, and internal departments to ensure alignment and follow-through
• Manage and optimize executive calendars, proactively prioritizing meetings and resolving scheduling conflicts
• Coordinate internal and external meetings, including room bookings, virtual conferencing, catering, and preparation of meeting materials; attend meetings and record minutes as required
• Arrange complex travel logistics, including flights, accommodations, ground transportation, and meeting spaces
• Submit company credit card reconciliations, expense claims, and health claims for executives and obtain approvals for their direct reports
• Create, maintain, and organize records including client information, industry contacts, and travel documentation
• Accompany the President on out-of-town and out-of-province meetings
• Provide after-hours support during executive travel, including managing last-minute itinerary changes and urgent requests

Requirements

Preferred Skills / Qualifications

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

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