Accounts Payable Clerk

Salary: 45 - 50k annually

We are seeking a detail-oriented Accounts Payable Clerk to support our finance team and help keep our vendor accounts organized, accurate, and up to date. This role is responsible for day-to-day AP processing and also acts as an administrator for a number of recurring vendor accounts (e.g. cleaning services, telecom, utilities, etc.).Youll work closely with the Controller and internal teams to ensure invoices are processed correctly, balances are reconciled, and supplier issues are resolved promptly.This is an important role in maintaining strong vendor relationships and keeping our operations running smoothly.

Key Responsibilities

Accounts Payable Processing

• Process and prepare weekly payments as directed
• Match supplier invoices and statements against P21 (Epicor Prophet 21)
• Scan and maintain digital records of all invoices, packing slips, and payment documentation
• Review monthly supplier statements and reconcile them to the AP sub-ledger
• Ensure all invoices are captured and recorded accurately (no missing or duplicate invoices)
• Reconcile AP sub-ledger balances by supplier on a monthly basis
• Follow up on outstanding credit notes, returns (RMAs), and billing discrepancies
• Assist with month-end AP close activities as required

Vendor & Account Administration

• Act as the primary administrator for assigned vendor accounts, including:
  • Cleaning contractors
  • Telecommunications (e.g. Bell Mobility)
  • Utilities and other recurring service providers
• Maintain vendor setup information (billing details, contacts, payment terms)
• Monitor recurring invoices for accuracy and consistency
• Follow up with vendors to resolve billing issues or service discrepancies
• Coordinate internally when vendor changes or approvals are required

Reporting & Review

• Participate in monthly AP balance reviews with the Controller
• Provide clear status updates on open items, credits, and discrepancies
• Help identify process improvements to keep AP accurate and efficient

Qualifications & Experience

• Previous experience in an Accounts Payable or bookkeeping role
• Comfortable working with accounting or ERP systems (experience with P21 is an asset)
• Strong attention to detail and organizational skills
• Ability to follow established processes and meet regular deadlines
• Confident communicating with vendors and internal team members
• Proficient with Microsoft Excel and basic office software

What This Role Offers

• A stable, hands-on role with real ownership and responsibility
• Exposure to multiple areas of the business and vendor relationships
• The opportunity to grow into a broader finance or operations support role over time
• A collaborative environment where accuracy and follow-through matter