Accounts Payable Clerk

Job Description

Job Description

Salary : 45 - 50k annually

We are seeking a detail-oriented Accounts Payable Clerk to support our finance team and help keep our vendor accounts organized, accurate, and up to date. This role is responsible for day-to-day AP processing and also acts as an administrator for a number of recurring vendor accounts (e.g. cleaning services, telecom, utilities, etc.).Youll work closely with the Controller and internal teams to ensure invoices are processed correctly, balances are reconciled, and supplier issues are resolved promptly.This is an important role in maintaining strong vendor relationships and keeping our operations running smoothly.

Key Responsibilities

Accounts Payable Processing

• Process and prepare weekly payments as directed
• Match supplier invoices and statements against P21 (Epicor Prophet 21)
• Scan and maintain digital records of all invoices, packing slips, and payment documentation
• Review monthly supplier statements and reconcile them to the AP sub-ledger
• Ensure all invoices are captured and recorded accurately (no missing or duplicate invoices)
• Reconcile AP sub-ledger balances by supplier on a monthly basis
• Follow up on outstanding credit notes, returns (RMAs), and billing discrepancies
• Assist with month-end AP close activities as required

Vendor & Account Administration

Cleaning contractors

Reporting & Review

Qualifications & Experience

What This Role Offers