Senior Marketing and Proposals Specialist

Joining Arup

At Arup we’re dedicated to shaping a better world. Our purpose, shared values and collaborative approach has set us apart for over 75 years. We solve the world's most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organisation which offers you many possibilities to shape a better world, and your future.

This job posting represents an active vacancy within our organization and is open for immediate recruitment.

The Opportunity

In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to appoint a Sr. Marketing and Proposals Specialist [West Canada / Vancouver & Calgary] to join our MCBD function.

What this role involves

The Sr. Marketing and Proposals Specialist oversees the pursuit and bid support needs. The pursuits and bids team provides professional support for Arup’s work winning activities in the development and management of pursuits and bids. It is part of the MCBD team within the North Geography.

The Sr. Marketing and Proposals Specialist will be responsible for coordinating and inputting to pursuits, developing bids with proposal teams, and supporting other client-specific local Business Development related activities. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.

Key responsibilities

• Oversee and/or lead the preparation of competitive proposals, qualification packages, and interview presentations delivered by the wider teams in Western Canada.
• Guide prepositioning and oversee bidding for major pursuits locally.
• Oversee and/or facilitates capture planning strategy sessions and assist in client and market focused research activities.
• Work with our technical leaders, guide the development of client-focused win strategies for proposals and statements of qualification to successfully capture work.
• Guide the development and execution of go/no-go decision-making.
• Oversee pre-interview planning and presentation rehearsal, and help develop and apply established win strategy, themes, and discriminators in presentation materials.
• Oversee the management and maintenance of collateral, provide feedback, and actively engage in improving our marketing content, including project sheets, resumes, and other collateral.
• Develop new marketing content such as presentations, brochures, and project examples to support Western Canada.
• Work with our Americas marketing team to bring the best of our global experience to our local clients.
• Captures project win nuggets to share internally and in collaboration with the broader MCBD team promote new project wins internally and externally, as appropriate.
• Maintain consistent quality, corporate identity, and graphic standards.
• Support the Head of Geography Marketing to ensure the geography team data is aligned with Client Systems processes.
• Responsible for ensuring Western Canada data quality meets global and regional standards.

Is this role right for you?

• Degree, postgraduate qualification in Marketing, Communications, Business Development or other relevant qualification.
• Certification with APMP desirable.
• 7 or more years’ experience working in pursuits and bids in the AEC industry or similar.
• Demonstrated experience in managing complex pursuits and bids.
• Experience of prepositioning and bidding lifecycle and bid delivery in Western Canada.
• Knowledge of current AEC bidding trends and procurement methods.
• Working with the technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualifications documents.
• Conducting and tracking activities related to project pursuits in CRM pipeline management tools.

• Be a valuable member of the firms’ professional team by maintaining and enhancing the culture and core values of Arup.

Skills and attributes

• Strong skills in analysis and problem-solving.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in marketing and communications related technologies.
• Ability to work in a fast-paced, dynamic environment.
• Ability to work under pressure and manage multiple priorities.
• Strong time management and people management skills
• Able to quickly build strong and highly collaborative and inclusive working relationships with peers, leaders and other stakeholders.
• High level of personal integrity, professionalism, and inclusive leadership.
• Commitment to exemplifying Arup’s aims, particularly those of being a ‘humane organisation’, maintaining ‘quality of work’, and ‘straight and honourable dealings’.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Vancouver Hiring Range – The good faith base salary hiring range for this job if performed in Vancouver is 100,000 to 115,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Vancouver will differ.