Commercial CoordinatorRohit Property Management Inc • Edmonton, AB, Canada
Commercial Coordinator
Rohit Property Management Inc • Edmonton, AB, Canada
6 days ago
Job type
- Full-time
Job descriptionOn an annual basis, follow up with all our vendors and collect updated WCB and insurance documents. Fill out new Contractor / Consultant forms and obtain and follow up on appropriate approvals. Complete credit checks on Yardi system for personnel and file accordingly. Send credit check information to Business partner and follow up with them until the documents and recommendations are received. Track all conditions on Leases. Set up appointments (bookings with consultants, meetings with the City, Meetings with NAIOP, Meetings with Bild, Meetings with Tenants, Meetings with Tenants). Booking events and luncheons with industry associations. Booking flights and hotels for necessary personnel. Booking meetings with Tenants and brokers. Create monthly updated visual leasing - completed / Conditional / Etc. Gather information from team members for monthly and quarterly reports. Support supervisors with ad hoc reporting requests and insight-driven summaries to support planning and execution. Follow up with other team members and provide reporting to Supervisors. Review, organize, and analyze commercial leasing, tenant, construction, and income-producing property data to identify trends, risks, and opportunities. Prepare clear, usable reports and summaries that support decision-making for the Commercial Development team. Assist in tracking market activity, leasing velocity, deal status, and pipeline health to help the team understand performance against targets. Identify gaps, inconsistencies, or improvement opportunities in commercial data and reporting processes. Translate raw data into simple visuals, dashboards, and summaries that enable leaders to quickly draw market insights and spot trends. Demonstrate curiosity and interest in exploring AI tools, automation, and emerging technologies to streamline administrative, reporting, and data-related processes. Identify opportunities where technology can improve data accuracy, efficiency, and accessibility. Support the adoption of new tools, systems, or workflows that make commercial data more powerful, actionable, and user-friendly. Continuously look for ways to reduce manual work through smarter processes, templates, and tools. Own the complete handover including documents from Development to Property Management. Follow up on and track opening dates - ensuring that Marketing has Linkedin Posts ready for distribution. Updating digital pylon sign during construction and coordinating with PM once, they are in control of it to have "NOW OPENING" or "COMING SOON" signage on it. Provide property management with digital pylon expiry dates. Complete all Concur expense management and send for the appropriate approvals
Job Description
Job Description
Embedded within the Commercial Development team, the Commercial Coordinator will serve as a strategic support to the team while also providing administrative support services to the broader Income Producing Properties division.
Administrative and Filing Support
- Receive and track emails ensuring responses on a daily basis and file accordingly.
- Receive leases and create Internal Approval Forms
- Circulate leases for approvals and then file accordingly.
- Keep filing system in order.
- Provide Leases to business partners.
- Collect and file reports on Leasing and Construction
- Tracking of FAC & CCC certificates and where our construction group and contractors are with these items.
Contractor and Vendor Management
Credit Checks and Lease Conditions
Scheduling and Event Coordination
Reporting and Visual Tools
Commercial Data Analysis & Market Insights
Technology, AI & Process Improvement
Transition and Handover
Marketing and Communication Support
Expense Management
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Commercial Coordinator • Edmonton, AB, Canada
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