Job Description :
We are helping a client within the Construction Industry located in Aurora, Ontario with their search for an Accounts Payable Manager! This is a full-time position and an excellent opportunity for accounting professionals with experience in the construction industry.
ROLE AND RESPONSIBILITIES INCLUDE :
Accounting :
- Process accounting email
- Receive trade invoices
- Maintain payables register
- Maintain master invoice budget tracker
- Create cheque reports
- Update vendor statements
- Maintain various other budgets and trackers in Excel
- Manage Petty Cash transactions
- Create instruction checklists of Standard Operating Procedures
Customer Care :
- Maintain new home warranty documents by gathering change forms, colour charts, pre-delivery forms, and other warranty forms
- Get update(s) from Director of Construction after site visits
- Send Work-Orders once confirmed by either Site-Super or Director of Construction
- Review Tarion CPG (Construction Performance Guideline) for items Warranted / Non-Warranted
- Confirm items completed by Site-Super(s)
- Obtain Signed Work-Orders from Trade(s) & / or Home-Owner(s)
- If no signed W / O is obtained, email H / O as another method of confirmation
- Maintain Home-Owner's folder with update(d) information; signed W / O's etc.
- Update white-board on items completed / outstanding
- Create PO's (Purchase Orders) once authorized by Director of Construction
- Contact Trades & Home-Owners for Date Confirmations & Repair Visits
- Establish customer service relationships with new homeowners as they inquire about construction process
- Maintain customer service relationships regarding inquiries about new home warranty
- Check Tarion Site daily for Conciliations or New Form Submissions (30Day, 1YR & / or 2YR)
- Monitor deadlines for warranty periods
- Forward to any invoices received from trade(s) to Admin department
- Maintain spreadsheet of Work-Orders that have been sent out to trades (i.e. : Issue Dates, Expected Visitation Dates etc.)
Job Requirements :
- 5+ years of work experience in accounting, specifially accounts payable
- Experience and knowledge of the construction industry
- Superior communication and written skills
- Proficiency with MS Office, specifically Excel
- Experience with a variety of accounting software such as QuickBooks preferred
- Strong attention to detail
- Strong aptitude for customer service
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