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Union of Nova Scotia Mi'kmaq
Employment Opportunity
Capacity Development
Job Title : Administrative Assistant
Term Position : 1-Year (opportunity for renewal)
Scope of Position
Reporting to the Infrastructure Manager, the Administrative Assistant performs a variety of support duties which include but are not limited to coordinating meetings and travel, assisting with expense claims and purchases, supporting communications, and developing and maintaining a document management system. Therefore, the Administrative Assistant manages multiple tasks and possesses excellent time management skills.
Key Responsibilities :
Coordinate meeting facilities / venues and catering services for meetings / events and arrange accommodation for meeting participants;Produce kits / materials for meetings, conferences, training sessions, presentations;Record, transcribe and prepare minutes for all meetings;Coordinate travel arrangements such as flights and accommodation for the Infrastructure department;Assist in processing Manager-Approved payments, travel claims and month end statements;Coordinate engagement and communications with stakeholders, and network as required;Assist with communications which includes webpage and social media content and promotions;Monitor office equipment, inventory, and order supplies as necessary;Develop and maintain a document management system;When required, participate in activities such as training, conferences and meetingsQualifications :
Minimum high school diploma or equivalent. A diploma or certificate in Office Administration or equivalent is preferred2+ years of Administrative and / or Executive Assistant experienceProject coordination and / or management is an assetProficient in Microsoft Office (Word, Excel, PowerPoint), iOS hardware and software, Gmail, and CalendarProficient in office equipment (printers, photocopier, fax, binding machine etc.)Excellent written and verbal communication skillsStrong interpersonal skills and the ability to build relationships with stakeholders, member communities, external partners, and staffExperience working in First Nations, both regional and / or community level is preferredAbility to understand, speak and translate Mi'kmaq into English is an assetAccess to a reliable vehicle, and ability to travel within NSValid driver's license requiredLocation : Membertou
Salary : Based qualifications and experience
Closing Date : May 25th, 2025
Please attach cover letters, resume and references
Only potential candidates considered will be contacted for interviews. Personal suitability will also be considered during the hiring process. UNSM hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Indigenous applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission.Disclaimer :
The Union of Nova Scotia Mi'kmaq reserves the right to refuse all applications for employment at any time during the hiring process. No applications will be accepted beyond the closing deadline.
While we appreciate all applications, only those candidates short-listed for an interview will be contacted. UNSM may cancel, postpone, or revise employment opportunities at any time.
Please apply on Isarta.com
https : / / isarta.com / jobs / ?utm_source=IND&job=110971
