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Union of Nova Scotia Mi'kmaq
Employment Opportunity
Capacity Development
Job Title : Administrative Assistant
Term Position : 1-Year (opportunity for renewal)
Scope of Position
Reporting to the Data Governance Manager, the Administrative Assistant must uphold the integrity of all projects by maintaining confidential and private information in accordance with OCAP principles. The Administrative Assistant performs a variety of support duties which include, organization of meetings, development of tools and records. Therefore, the Administrative Assistant must be able to manage multiple tasks and possess excellent time management skills, be responsive and able to take direction while being fully dedicated to their delegated tasks.
Key Responsibilities :
Assist in processing Manager-Approved payments, travel claims and month end statements;Develop and maintain a document management system;Record, transcribe and prepare minutes for all meetings;Monitor office equipment, inventory, and order supplies as necessary;Produce kits / materials for meetings, conferences, training sessions, presentations;Coordinate, facilitate communication, and network as required;Coordinate meeting facilities / venues and catering services for meetings / events and arrange accommodation for meeting participants;Coordinate travel arrangements such as flights and accommodations;Assist with communications which includes webpage and social media content and promotions; andWhen required, participate in activities such as training, conferences, and meetingsQualifications :
Minimum high school diploma or equivalent. A diploma or certificate in Office Administration or equivalent is preferred2+ years of Administrative and / or Executive Assistant experienceProficient in Microsoft Office (Word, Excel, PowerPoint), iOS hardware and software, Gmail, and CalendarProficient in office equipment (printers, photocopier, fax, binding machine etc.)Excellent written and verbal communication skillsStrong interpersonal skills and the ability to build relationships with stakeholders, member communities, external partners, and staffExperience working in First Nations, both regional and / or community level is preferredAbility to understand, speak and translate Mi'kmaq into English is an assetAccess to a reliable vehicle, and ability to travel within NSValid driver's license requiredLocation : Membertou
Salary : Based qualifications and experience
Closing Date : Open until filled
Please attach cover letters, resume and references
Only potential candidates considered will be contacted for interviews. Personal suitability will also be considered during the hiring process. UNSM hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission.Disclaimer :
The Union of Nova Scotia Mi'kmaq reserves the right to refuse all applications for employment at any time during the hiring process. No applications will be accepted beyond the closing deadline.
While we appreciate all applications, only those candidates short-listed for an interview will be contacted. UNSM may cancel, postpone, or revise employment opportunities at any time.
Please apply on Isarta.com
https : / / isarta.com / jobs / ?utm_source=IND&job=111442
