Documentation Specialist

Job Description

Job Title: Document Specialist
Location: Toronto, ON (Hybrid – 3–4 days in office)
Timings: 8:00 AM- 4:00 PM or 12:00 PM- 8:00 PM
Employment Type: Full-time, PermanentWe are currently hiring two experienced Document Specialists to join a dynamic and fast-paced legal services team. This role is ideal for individuals with strong document production skills, especially within legal or corporate environments.About the Role:As a Document Specialist, you’ll be responsible for formatting, editing, and finalizing a wide range of documents with precision. You’ll collaborate with legal assistants and internal teams to ensure high-quality, timely output using Microsoft Office and related tools.Key Responsibilities:

• Format, revise, and troubleshoot legal and professional documents using advanced Microsoft Word features

• Create and edit Excel spreadsheets, PowerPoint presentations, and fillable PDF forms

• Convert documents across formats (Word, PDF, Excel) while maintaining structure and quality

• Compare and blackline documents, manage tracked changes, and ensure consistency across versions

• Upload, manage, and organize files within document management systems

• Collaborate with internal stakeholders to meet time-sensitive deadlines

What We’re Looking For:

• 3+ years of hands-on document production experience (legal or professional services preferred)

• Advanced skills in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat proficiency required

• Strong working knowledge of legal terminology and document formatting standards

• Detail-oriented with excellent proofreading and troubleshooting skills

• Ability to thrive in a deadline-driven, high-volume environment

• Diploma in Legal Assistant or equivalent experience is a nice to have