Talent.com
Administrative Coordinator - BC
Administrative Coordinator - BCISL • Squamish, Squamish-Lillooet Regional District, CA
Administrative Coordinator - BC

Administrative Coordinator - BC

ISL • Squamish, Squamish-Lillooet Regional District, CA
6 days ago
Job type
  • Full-time
Job description

Administrative Coordinator - BC

The ISL Squamish office is looking for an Administrative Coordinator to serve as the first point of contact for guests, partners and employees, while supporting a collaborative team in a fast‑paced environment.

A Little About Us

We are engineers, technologists, planners, landscape architects, scientists and support teams working together to deliver infrastructure while minimizing environmental impact and maximizing community benefits. We work hard and play hard because that is what #ISLLIFE is all about.

About Our Team

ISL’s Administrative Team’s mission is to be a supportive and respected leader in administrative services, providing outstanding service by delivering tasks efficiently, maintaining high quality and professionalism, and fostering trust and respect across provinces.

A Little More About The Role

This role is responsible for a broad range of activities, including front desk operations, facilities maintenance, scheduling, project support, document management and process improvement.

Front Desk and Guest Services

  • Greet and direct office guests; manage incoming and outgoing calls professionally.
  • Coordinate couriers and transmittals, including packaging, shipping and tracking.
  • Manage fleet vehicles—safety inspections, tracking updates, maintenance and unit reporting.

Offices and Facilities Management

  • Maintain daily office operations : plant care, dishwasher duties, organization, general maintenance coordination and janitorial service.
  • Coordinate printer / plotter service and maintenance.
  • Order and maintain office supplies, seasonal and promotional items, and library materials.
  • Conduct office safety inspections; maintain first aid and fire safety supplies; track certificates and safety documentation.

    • Scheduling and Coordination

  • Support and track course and event registrations for staff.
  • Organize meetings and manage boardroom calendars; prepare rooms and meet participant needs (A / V, food, beverages, cleanup).
  • Coordinate hotel workstations, workspace accommodations and parking for staff and visitors.
  • Organize and support staff meetings—agenda preparation and minute‑taking.
  • Plan and support office and corporate events—both in‑person and virtual.
  • Arrange staff travel—account maintenance, research, booking and documentation.

    • Project Support

  • Prepare sub‑consultant agreements; coordinate execution via DocuSign.
  • Format, compile and distribute tender documents; send to prequalified contractors; download posted bids.
  • Create tender summary templates and recommendation letters; input bids and compile submission packages.
  • Provide insurance certificates and WCB clearance letters as needed.
  • Set up construction contract documents and coordinate execution.
  • Prepare progress payment templates; compile progress payment packages for submission.

    • Document and Records Management

  • Implement and ensure compliance with document control processes, naming conventions and filing structures across all offices.
  • Train administrative staff on proper information management practices.
  • File corporate documents, conduct folder audits and assist with archiving.
  • Cross‑reference, update, assemble, convert, photocopy, print, scan and bind documents as required.
  • Apply addenda to contract documents.
  • Format and compile submissions—memoranda, minutes, reports, proposals.

    • HR & People Support

  • Support onboarding activities, including workstation setup and office orientations.
  • Coordinate departure checklists and farewell lunches.

    • Process Improvement and Implementation

  • Contribute to development and implementation of office and corporate processes.
  • Build relationships with administrative professionals across ISL for consistency and knowledge sharing.
  • Identify opportunities to streamline workflows and leverage new tools and technologies.

    • A Little About You

  • Self‑starter who takes initiative and seeks opportunities to provide support.
  • Highly organized and detail‑orientated.
  • Enjoys multitasking in busy, deadline‑driven environments.
  • Works with minimal supervision.
  • Collaborative and team‑oriented.
  • Proactive in service delivery and anticipates problems.

    • Your Cover Letter Should Demonstrate

  • Motivations for a career in administration and the path that led to applying for this position.

    • Your Application Should Include

  • Proven experience in a fast‑paced administrative support role.
  • Strong experience managing meetings, calendar bookings and logistical arrangements.
  • Experience juggling multiple priorities while keeping clients satisfied.
  • Experience taking initiative to improve processes and customer service.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy.
  • Ability to handle multiple tasks and prioritize effectively.
  • Valid driver’s license.
  • Willingness to travel occasionally to other offices in BC.
  • Proficiency in Microsoft Office Suite.

    • Bonus

  • First Aid Certification.
  • Experience in process improvement.

    • What ISL Offers

    We value your contributions and want your personal success intertwined with professional success. Our wellness philosophy encompasses the four pillars of physical, mental, financial and spiritual well‑being, reflected in a comprehensive benefits package that maximizes your career and lifestyle.

    Salary Range

  • $65,000 - $75,000 (based on a 40‑hour work week).

    • Benefits

  • Excellent mentorship.
  • Flexible working hours.
  • Hybrid work model.
  • Employer‑paid benefits—health, dental and extensive paramedical services.
  • Healthcare Spending and Lifestyle Option Accounts.
  • Group RRSP.
  • Annual bonus incentives.
  • Paid professional development opportunities and memberships.
  • Parental leave top‑ups.
  • 24 / 7 / 365 Employee & Family Assistance Program.

    • Seniority Level

  • Entry level

    • Employment Type

  • Full‑time

    • Job Function

  • Administrative

    • Industries

  • Civil Engineering

    • #J-18808-Ljbffr

    Create a job alert for this search

    Administrative Coordinator • Squamish, Squamish-Lillooet Regional District, CA

    Similar jobs
    Legislative Services Coordinator

    Legislative Services Coordinator

    The City of Surrey • Surrey, British Columbia, Canada
    Full-time
    As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.City of Surrey employee...Show more
    Last updated: 4 days ago • Promoted
    Administrative Assistant to Financial Advisor - vancouver

    Administrative Assistant to Financial Advisor - vancouver

    Manulife Securities • vancouver, bc, ca
    Full-time
    We are an incorporated, independent financial advisory practice providing personalized investment and insurance solutions to individuals and entities. Our business is built on professionalism, trust...Show more
    Last updated: 15 hours ago • Promoted • New!
    US Taxation - Vancouver BC

    US Taxation - Vancouver BC

    ROSS • Vancouver
    Full-time +1
    Take your US tax experience to the next level!.Our client is Canada's leading professional services firm, providing audit, tax, financial advisory services and consulting.They provide a full range ...Show more
    Last updated: 11 days ago • Promoted
    Project Coordinator / Administrator - Vancouver 1025

    Project Coordinator / Administrator - Vancouver 1025

    Trail Appliances Ltd • Vancouver
    Full-time
    Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance ret...Show more
    Last updated: 11 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Burke Recruiting Inc. • Vancouver, British Columbia, Canada
    Full-time
    Our client, an executive within the medical not‑for‑profit sector, is seeking an Administrative Assistant to support a variety of project‑based needs. A key component of the role involves dictation ...Show more
    Last updated: 8 days ago • Promoted
    Health Science Placement Coordinator Surrey, BC

    Health Science Placement Coordinator Surrey, BC

    Discovery Community College • Surrey, BC, Canada
    Full-time
    As a member of this team, you will.We are seeking a detail-oriented and collaborative Title.Health Science Placement Coordinator. This role is essential in ensuring smooth coordination between stude...Show more
    Last updated: 24 days ago • Promoted
    Vancouver Multifamily Construction Project Coordinator

    Vancouver Multifamily Construction Project Coordinator

    Edge Construction • Vancouver
    Full-time
    A construction company in Metro Vancouver is looking for a Project Coordinator for their multifamily construction team.The ideal candidate will have at least one year of project coordination experi...Show more
    Last updated: 11 days ago • Promoted
    Service Coordinator - Surrey, BC (3486782)

    Service Coordinator - Surrey, BC (3486782)

    Red Seal Recruiting Solutions Ltd. • Surrey, BC, Canada
    Full-time
    Service Coordinator - Surrey, BC.Are you the person who keeps the wheels turning—organized, proactive, and.Our client is seeking an energetic Service Coordinator to be the central hub between...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant (Casual)

    Administrative Assistant (Casual)

    Back in Motion • Vancouver, BC, Canada
    Full-time
    We are looking for a casual Administrative Assistant to support various services at our Vancouver clinic.Tuesday, Thursday, and Friday : 2 : 30pm-7 : 30pm. Ideal candidate would be flexible to cover furt...Show more
    Last updated: 30+ days ago • Promoted
    Dispatch Coordinator - vancouver

    Dispatch Coordinator - vancouver

    OP Consulting • vancouver, bc, ca
    Full-time +1
    We are looking a highly motivated.Customer Service & Dispatch Representative.This hybrid role blends customer service excellence with efficient dispatch coordination — ensuring every customer recei...Show more
    Last updated: 2 days ago • Promoted
    Practice Coordinator, Emerging High Growth (EHG)

    Practice Coordinator, Emerging High Growth (EHG)

    Osler Tax Group • Vancouver
    Full-time
    Practice Coordinator, Emerging High Growth (EHG).Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.Canada, our mor...Show more
    Last updated: 11 days ago • Promoted
    Leasing Coordinator

    Leasing Coordinator

    Entre Nous Femmes Housing Society • Vancouver, BC, Canada
    Full-time
    Entre Nous Femmes Housing Society properties (various), Metro Vancouver.Entre Nous Femmes Housing Society (ENFHS) is a charitable not-for-profit housing organization that began almost 40 years ago ...Show more
    Last updated: 21 days ago • Promoted
    Project Controls & Administration Coordinator

    Project Controls & Administration Coordinator

    SSA Recruitment (CA) • Vancouver, BC, Canada
    Full-time
    Job Title : Project Controls & Administration Coordinator.A well-established civil contractor in Vancouver is looking for a detail-driven Project Controls & Administration Coordinator to sup...Show more
    Last updated: 1 day ago • Promoted
    Administrative Assistant - BC General Employees' Union (BCGEU)

    Administrative Assistant - BC General Employees' Union (BCGEU)

    BC General Employees' Union (BCGEU) • vancouver, bc, ca
    Full-time
    BCGEU Headquarters, 4911 Canada Way, Burnaby.Administrative Assistant (L3) – Advocacy Department.An Administrative Assistant is required to perform administrative and word processing functions for ...Show more
    Last updated: 1 day ago • Promoted
    Office Coordinator

    Office Coordinator

    UBC Properties Trust • Vancouver, BC, Canada
    Full-time
    UBC Properties Trust (UBCPT) was established in 1988 to build financial legacy and create innovative spaces for learning and living. We develop, service and lease residential land at UBC to create c...Show more
    Last updated: 18 days ago • Promoted
    Executive and Office Coordinator - vancouver

    Executive and Office Coordinator - vancouver

    Intellect Design Arena Ltd • vancouver, bc, ca
    Full-time
    Job Title : Executive and Office Coordinator.Location : Vancouver / Toronto, Canada (Onsite).Join Intellect Design as the Executive and Office Coordinator, where you’ll play a pivotal role in supportin...Show more
    Last updated: 22 hours ago • Promoted • New!
    Property Coordinator 1

    Property Coordinator 1

    BC Hydro • Vancouver
    Full-time
    Examines, researches, and analyses requests and proposals from internal and external sources regarding existing or new BC Hydro property interests and makes decisions if the proposal / request warran...Show more
    Last updated: 11 days ago • Promoted
    Senior Administrative Coordinator

    Senior Administrative Coordinator

    Chartered Professional Accountants of BC • Vancouver, BC, Canada
    Full-time
    Senior Administrative Coordinator.Manager, Professional Development Operations.The Chartered Professional Accountants of British Columbia (CPABC). Senior Administrative Coordinator.We are proud and ...Show more
    Last updated: 7 days ago • Promoted