Office Administrator

Connecting you to Administration jobs in Calgary, Alberta!

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in , About Staffing is a proud BBB Accredited business.

We have partnered with an aviation company to support them in hiring their next Office Administrator.

Job ID:

Job Type: Direct Hire

Category: Administration

Location: Calgary, Alberta

Our reputable and well-established client in the aviation industry is seeking a highly organized and proactive Office Administrator to support the day-to-day operations of their busy office. This is an excellent opportunity for someone who enjoys variety in their work, takes pride in staying organized, and thrives in a collaborative environment.

This role plays a key part in keeping operations running smoothly – supporting the office, managing communications, coordinating invoicing, and serving as a reliable point of contact for pilots and vendors. The ideal candidate is dependable, detail-oriented, and comfortable taking initiative wherever support is needed.

If you’re looking for a long-term opportunity where you can work autonomously while contributing to a unique and dynamic industry, this could be the perfect fit.

Duties and Responsibilities:

The key job functions are:

• Provide comprehensive administrative support to the office
• Manage incoming and outgoing communications
• Coordinate incoming and outgoing mail, including courier and FedEx shipments
• Perform data entry related to invoicing and financial documentation
• Upload invoices to various client portals and ensure accurate record-keeping
• Communicate with pilots and vendors to obtain invoices and verify accuracy
• Enter and maintain financial data within QuickBooks Online
• Create, update, and maintain spreadsheets using MS Excel
• Maintain organized process documentation and office systems

Experience:

• Minimum year of experience in an administrative role is required
• Experience within the aviation industry is considered an asset, but not required
• Experience with invoicing, bookkeeping support, or QuickBooks Online is preferred

Skills:

• Strong written and verbal communication skills
• Exceptional attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Proactive, self-motivated, and solutions-oriented
• Reliable team player with a “no task too small” mindset
• Comfortable following up with clients, vendors, and internal stakeholders

Base Salary: $, – ,

• Salary based on experience.

Work Hours:

• hours per week.
• Monday to Friday.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

About Staffing recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.

The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on.

We are constantly posting administration jobs so check back with us regularly.

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Please reference Job ID: in your application.