Billing Specialist

Bennett JonesCalgary

30+ days ago

Salary

CA$55,000.00–CA$60,000.00 yearly

Job description

Ranked a Best Employer in Canada for 23 years, Bennett Jones is one of Canada’s premier business law firms and home to lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since , we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Calgary office :

Billing Specialist

The Role :

The Billing Specialist supports the successful operation of the billing department by processing a high volume of prebills, e-bill submissions and a variety of accounting tasks in an efficient and accurate manner. The successful candidate must be detail oriented, organized and able to comprehend complex invoice preparation requests while providing superior customer service to all staff at Bennett Jones.

Essential Functions :

Review and complete edits for received prebills, and prepare invoices for electronic distribution to assistants
Set up new clients and matters within e-billing systems
Work within e-billing systems to submit invoices, manage rates, accruals, budgets, and administrative functions
Work with legal assistants and lawyers to obtain accruals for submission to e-billing clients
Process and respond to internal and external clients on billing / e-billing inquiries via email and phone inquiries
Create, apply and maintain phase and task codes on client matters
Work closely with the Matter Management department to ensure accuracy of client and matter set up for e-billing clients
Open communication to enable efficient practices between accounting departments
Identify inefficiencies and work with department supervisor to determine solution towards continuous improvement
Provide billing / e-billing process guidance to internal staff
Continually evaluate process and procedures for efficiencies; coupled with documenting, creating and updating existing process and procedures
Ensure all responsibilities are managed in accordance with Bennett Jones policies
Assist in billing project assignments
Other duties or projects as assigned by the Billing Supervisor
Overtime will be necessary

Qualifications :

Minimum of 1 year working experience within a multicurrency billing / e-billing processing role, or associated accounting knowledge is required

Experience in a legal work environment or other professional services firms are considered assets

Proficiency with Microsoft Office products and familiarity with industry software is required

Technical ability and capacity to learn and work in 40+ e-billing systems and associated LEDES files

Understanding of UTBMS Phase, Task and Activity codes

Ability to work independently and within a team environment, to manage multiple priorities in a fast-paced environment to meet deadlines

Displays strong organizational skills with a keen attention to detail

Effective and proactive decision-making skills through an ability to analyze circumstances to identify problems and achieve solutions

Effective written and interpersonal communication skills to relate with a diverse range of people and personalities while demonstrating strong customer service skills