office administrative assistant

• Work Term : Permanent
• Work Language : English
• Hours : 30 to 40 hours per week
• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain the content, context and style of the original material
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Social Media
• MS Office

Technical terminology

• Legal
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records

Security and safety

• Bondable
• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner

Screening questions

• Are you currently a student?
• Are you currently legally able to work in Canada?

Health benefits

• Dental plan
• Health care plan
6 days ago