administrative assistant - office

• Work Term : Permanent
• Work Language : English
• Hours : 30 hours per week
• Education : Bachelor's degree
• Experience : 2 years to less than 3 years
• Pre-law studies
• Human resources development
• or equivalent experience

Asset languages

Mandarin

Work setting

Consulting firm

Tasks

• Motivate staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database
• Analyze immigration and refugee programs and policy

Supervision

• 1 to 2 people
• 3-4 people
• 5-10 people

Type of materials

Foreign language materials

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Technical terminology

Business

Area of work experience

Immigration

Specialization or experience

Employee engagement

Area of specialization

Project management

Security and safety

Criminal record check

Work conditions and physical capabilities

• Work under pressure
• Attention to detail
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Client focus
• Time management

Screening questions

• Are you available for the advertised start date?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Other benefits

Free parking available

Support for persons with disabilities

Offers mentorship, coaching and / or networking opportunities for persons with disabilities

Support for newcomers and refugees

Offers mentorship programs that pair newcomers and / or refugees with experienced employees

Support for youths

Offers mentorship, coaching and / or networking opportunities for youth

Support for Veterans

Offers mentorship, coaching and / or networking opportunities for Veterans

Support for Indigenous people

Offers mentorship, coaching and / or networking opportunities for Indigenous workers

Support for mature workers

Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees
6 days ago