Procurement Coordinator

The company, a national IT consulting company, is seeking a Procurement Coordinator to help our client with a major capital facilities construction project. The successful candidate will have experience working with a public sector procurement process and contract management. The role will support the team across contract lifecycles, from requests, authoring, compliance monitoring, audit reporting, and renewals. Note : This is not a Project Coordinator role, and requires knowledge and experience in procurement. Responsibilities :

• Intake : Work with various project team members (i.e. such as project managers / leaders) to intake contract requests and identify the appropriate requirements in order to ensure appropriate documents, forms, templates are completed.
• Authoring : working closely with the project team members to support the development of the appropriate contracts (i.e. purchase requisitions), RFPs, statement of works, etc. to ensure the templates reflect the requirements, as well as, QA to ensure alignment with key procurement and sourcing criteria.
• Approval, Negotiations and Execution : pro-actively working to obtain approvals from the appropriate signatories, to progress the SOWs, purchase requisitions, RFPs, etc. through the procurement gates. Leading and supporting the project team members to support the execution of the contracts including overseeing the administrative process from procure-to-pay.
• Contract Management & Amendments : pro-actively monitoring, reviewing and maintaining contract management to ensure vendor consulting services continuity being met and preventing gaps in vendor consulting services. This includes working towards any amendments including advising on the best course of action.
• Contract Renewal and Off-Boarding : Working closely with project team members to ensure renewals and off-boarding are anticipated and flagged in advance to ensure lead time to manage any amendments and / or renewal negotiations.
• Vendor Identification, Qualification and Registry : support the identification and qualification of vendors per established Procurement & Facilities processes.
• Vendor Review and Selection : working closely with project team members to support the review and selection process.
• Vendor Onboarding & Off-Boarding : work closely with project team members to onboard vendors. The procurement specialist will be supporting activities associated with onboarding like network login accounts, Photo IDs, timekeeping, monthly reconciliation, contractual obligations, etc.
• Oversee other administrative requirements through IMIT Facilities.
• Provide expert consulting advice related to improving the current business process related to procurement.
• Investigate opportunities to streamline the workflow between redevelopment, finance, and procurement.
• Train and Mentor other staff for procurement related tasks such as noted above (ie. Intake, authoring and contract management and renewals).
• Supervise and manage priority tasks with other team members to ensure completion in a timely manner.
• Provide ad hoc subject matter expertise to other related and aligned capital initiatives as requested.

Requirements :

If you have this expertise, and are able to work in Canada, please submit your resume. While we thank all candidates in advance for their application, only those candidates who are shortlisted will be contacted.