Contracts Administrator

Contracts Administrator

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.

Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

Summary:

The Contracts Administrator is responsible for supporting the end-to-end administration of service and supply contracts, with a strong emphasis on time management, organization, and compliance with government procurement requirements. The role involves coordinating tender submissions, managing contract execution, and maintaining accurate reporting throughout the contract lifecycle. Working closely with the sales and project teams, the Contracts Administrator ensures all documentation is complete, accurate, and aligned with both internal policies and client specifications. This position is well-suited to a detail-oriented professional with a solid administrative background in construction or infrastructure settings, particularly within the public sector. This is a full time role, based out of our head office in Vaughan, ON.

Key Responsibilities:

• Manage all contract obligations, including expiry dates, extensions, variations, and certificates (e.g., COI, WSIB, business licenses, safety policies, and insurance). Collaborate with HR as needed. Maintain accurate contract records and registers, ensuring all key dates, deliverables, and compliance requirements are tracked and up to date.
• Assist with audit preparation and documentation control for compliance reviews.
• Support the preparation and submission of RFPs, RFQs, EOIs, and other tender documentation, ensuring alignment with government procurement requirements.
• Coordinate contract award and execution processes, including document formatting, approvals, and signatures.
• Ensure contract documentation meets client specific requirements.
• Track and submit monthly or milestone-based reporting (e.g. performance metrics, contract KPIs, workforce reporting, progress updates).

Requirements and Skills:

• Certificate or diploma in Business Administration, Procurement, or related field (or equivalent practical experience).
• 1 - 3 years’ experience in a contracts or procurement administration role, preferably in construction, infrastructure, or engineering sectors.
• Familiarity with government procurement processes and contract compliance frameworks (e.g., municipal, provincial or federal).
• High level of document control, attention to detail, and process compliance.
• Excellent organizational and time management skills with the ability to meet tight deadlines.
• Strong communication skills and ability to liaise with internal stakeholders and external clients.
• Proficient in Microsoft Office Suite (especially Word and Excel); experience with procurement or document management systems is advantageous.
• Experience with government-funded construction or service contracts.
• Familiarity with reporting frameworks such as Indigenous participation, local content, or social procurement.
• Working knowledge of systems such as Aconex, TeamBinder, or similar platforms.

What Mircom Offers:

• A great working environment
• Competitive salary
• Group insurance benefits
• Company RRSP program

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.

Disclaimer: Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or website will be considered unsolicited