Payroll Administrator

Overview

About Us

Based in Nanaimo, The Hazelwood Group is a privately-owned powerhouse operating in construction, manufacturing, and real estate development. Hazelwood Finance keeps the engine running—handling IT, Marketing, HR, Accounting, and Business Development across our companies.

We’re searching for a Payroll Administrator who loves getting every detail just right. At Hazelwood, you’ll be the go-to person for all things payroll — processing bi-weekly runs, mentoring teammates, and keeping our paychecks (and people) happy.

You’ll work closely with HR, Finance, and Benefits teams to make sure everything runs like a well-oiled machine. When something doesn’t add up, you’re the first to dig in, troubleshoot, and find a solution.

Benefits of Employment – Why work at Hazelwood?

• Comprehensive group benefits (premiums are 100% employer-paid).
• GRSP & DPSP with tiered matching:
  • 2% of base salary (0–5 years of service)
  • 4% (5+ years of service)
• Short-term and long-term disability plans.
• Priority access to Telus Health Virtual Care (access to a doctor 24/7 anywhere in Canada).
• Strong team environment that encourages and financially supports continuing education and career advancement.
• Employee & Family Assistance Program.
• Annual financial donations to volunteer organizations directly supported by our employees.

Compensation

• $60,000 to $70,000 per year, depending on experience and qualifications.

What You’ll Do

• Process accurate bi-weekly payrolls for multiple companies within the Hazelwood Group — making payday everyone’s favourite day.
• Handle commissions, taxable benefits, RRSPs, union remittances, and reimbursements with precision and consistency.
• Ensure all source deductions, WCB, EHT, and government remittances are prepared and submitted accurately and on time.
• Maintain and update employee payroll records, ensuring information is current, compliant, and audit-ready.
• Create and distribute ad hoc, monthly, quarterly, and annual payroll reports that help teams make informed decisions.
• Troubleshoot payroll issues, collaborate with system providers or governing bodies, and find effective solutions.
• Partner with the HR and Finance teams to ensure alignment between pay, personnel records, and accounting entries.
• Mentor Payroll Assistants, offering guidance, training, and support to build confidence and consistency across the team.
• Assist with year-end activities including T4s, reconciliations, and other reporting tasks.
• Spot opportunities for process improvements and automation that make payroll smoother, faster, and more accurate.
• Jump in to support team coverage during absences or special projects — teamwork makes the dream work!

What You Bring:

• Payroll Compliance Practitioner (PCP) certification (National Payroll Institute).
• 3–5 years of payroll experience (multi-company preferred).
• Hands-on with ADP, Eclipse, or Payworks.
• Solid understanding of Canadian payroll laws and tax rules.
• Strong computer skills, especially Excel, Word, Outlook.
• Exceptional attention to detail and data entry accuracy.
• Clear communication and time management skills.
• A team-player attitude with a readiness to pitch in wherever needed.

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

• Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization’s needs.
• Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
• Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
• Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application. We kindly request that you refrain from making on-site visits or phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
• Criminal Record Check: Some positions within our Group of Companies may require a criminal record check as part of the hiring process. By submitting your application, you acknowledge and accept this requirement.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.