Position : Senior Administrative Assistant, Human Resources Location : Newmarket (travel required to local branches in York Region from time to time) Salary : $65,000 - $75,000 Hybrid : In office based on business needs Additional Benefits : Health and dental benefits, shortened summer hours, mileage reimbursement Quantum is currently seeking a Senior Administrative Assistant in Newmarket to provide administrative support to a Director and HR Management team with our non-profit client.
This is a 16-month fixed term contract position. Responsibilities : - Manage complex calendars, schedule meetings, and arrange conference calls with stakeholders.
- Prepare meeting agendas and minutes, ensuring effective documentation of action items and decisions. - Draft professional correspondence, reports, and presentations.
- Maintain organized records and facilitate efficient workflow using tracking tools and databases. - Coordinate travel arrangements, including itineraries, expense reports, and reimbursements.
- Organize team meetings and events, overseeing logistics like meals and venue arrangements. - Represent the Senior Team with discretion and diplomacy in interactions with stakeholders.
- Prioritize multiple sensitive projects, ensuring deadlines and objectives are met. - Collaborate with administrative assistants and service providers to streamline operations.
- Handle purchase orders, invoices, and departmental purchases accurately. - Assist with internal communications, newsletters, and announcements.
- Manage the Director's communications, screening calls, and responding to emails. - Anticipate the Director's needs and prepare necessary materials for meetings.
- Provide back-up support to the CEO's office and the Board of Directors as needed Requirements : - At least 3-5 years of experience working at Senior / Executive Administrative level.
- Experience working with a non-profit / government organization a big plus. - Previous experience working in a HR department is an asset.
- Highly proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint). - Excellent written and word processing skills.
- Critical and forward thinker who is comfortable proposing new ideas. - Flexibility to travel to other office sites based on business requirements.
- Adobe Pro skills required. Please send your resume in Word format to Rory Colgan at [email protected]. REFER AND EARN A $50 GIFT CARD! For more details, click here.
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