Admin Assistant- Senior

ASK Recruitment Services specialize in building strong connections and placing top talent in a reliable, professional and timely manner. As experienced HR professionals, ASK understands the hardships organizations and candidates experience in recruitment processes and that is why we take every step to ensure a stress-free experience.

Our client, an international manufacturer of automated doors, is seeking an experienced Admin Assistant for their Calgary, Alberta district branch office. This position will report to the Regional General Manager responsible to complete activities necessary for the smooth functioning of the business unit's background processes.

Essential Functions

• Provide administrative support to the Calgary Branch Manager and Kelowna Service Manager (ie. MS Planner, SharePoint and SAP activities).
• Set up MS Planner cards and add relevant project notes.
• Upload relevant project documentation to SharePoint.
• Collaborate with the internal teams using MS Teams.
• Using SAP : quality check sales orders, validating sales totals, inventory transacting, and ensuring proper parts appear on work orders.
• Assist with investigating invoice discrepancies.
• Assist with inventory spot checks, credit card payments, service coordination and provide back-up to inside sales as needed.
• Order office supplies.
• Disseminate project pre-qualification documents, coordinating with Finance and Human Resources as needed.
• Assist with reviewing service agreements and commercial project contracts as needed.
• Disseminate project close-out documents (ie. manuals and warranty letters).
• Obtain and disseminate certificates of insurance documents for projects and customer accounts.
• Processes incoming mail and send couriered packages to Finance and Human Resources.
• Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
• Complete regular reports and statements.

Qualifications :

Interested applicants can apply to the position with a word or PDF formatted document.