Executive Assistant

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Palix Foundation, Alberta Family Wellness Initiative provided pay range

This range is provided by Palix Foundation, Alberta Family Wellness Initiative. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$60,000.00 / yr - CA$80,000.00 / yr

The Alberta Family Wellness Initiative (AFWI), powered by the Palix Foundation, connects the science of brain development with system-wide policy and practice. We champion the translation of evidence into action across sectors from health and education to social services and justice.

Why Join Us

As Executive Assistant, you will play a pivotal role in enabling high-impact work. You’ll support a leadership team that partners with researchers, policymakers, and community organizations to scale evidence-based change. You will be part of a team that values continuous learning, meaningful impact, and innovative thinking. Our culture is built on collaboration, shared values, and a drive to influence systems rather than just isolated projects.

The Executive Assistant (EA) plays a critical role in supporting the leadership team and overall operations of the Palix Foundation. This role is primarily focused on advancing the work of the Foundation through executive-level support, coordination, and communication. In addition, the EA will serve as an occasional backup to the Patron’s Personal Executive Assistant, ensuring continuity of support during absences. This position is designed for a highly organized, discreet, and adaptable professional who thrives in a dynamic environment, values confidentiality, and excels in balancing priorities.

Key Responsibilities

Calendar and Scheduling

• Manage scheduling for Palix leadership and the organization-wide calendar.
• Maintain the central contact calendar for the Foundation.
• Coordinate meetings, including preparing background briefings, agendas, and related materials.
• Ensure smooth coordination of leadership schedules.

Email and Communication

Provide communications support to leadership.

Meetings

Travel and Expenses

Events and Coordination

CRM and Contacts

Internal Processes and Knowledge Management

Backup Duties

Working Style and Culture

Requirements

Seniority level

Employment type

Job function

Industries

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