Clerk 3 Health Records

Reporting to the Manager Coordinator and/or designate performs record processing functions related to patient records by performing duties such as assembly retrieval and delivery of records; filing identifying verifying and correcting patient information utilizing the computerized Admission Discharge Transfer and/or Electronic Health Record System and checking for discharges and/or previous admissions. Performs clerical duties related to the electronic records scanning process such as picking up charts from the units prepping for scanning scanning indexing within the computerized scanning application and verifying accuracy. Applies index criteria scans records utilizing electronic records scanning software checks for image quality and lifts and stores boxes in designated area as required. Retrieves patient records calculates statistics and performs reception and clerical duties. Prepares records for offsite storage. Performs duties related to the release of patient information for continuity of care in accordance with established procedures.

Education:
Grade 12 plus one years recent related experience or an equivalent combination of education training and experience.

Skills & Abilities:

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.
• Ability to keyboard at 40 wpm.
  
  

• A competitive salary: $24.80 CAD/Hr
• Growth opportunities:We welcome individuals at all stages of their career offering opportunities for professional development and growth.
• State-of-the-art facilities: The new Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada designed to appropriately address the future health needs of patients families and our communities. From hospital care to primary and community health solutions the new St. Pauls Hospital and health campus will continue to lead innovations in care research and teaching. The new St. Pauls Hospital is expected to open in 2027.
• Inclusive culture: We respect the diversity dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
• A comprehensivehealth benefits package including dental vision and life insurance as well as pension.

Your Day to Day:

• Retrieves patient records according to established policies and procedures and maintains and updates records utilizing computerized record location systems.
• Performs record processing functions related to patient records by performing duties such as assembly identifying verifying and correcting patient information utilizing the computerized Admission Discharge Transfer and/or Electronic Health Record System checking for discharges and/or previous admissions processing patient folders and documents merging duplicate files making up folders photocopying and printing chart labels and filing as required.
• Responds to requests by locating patient charts and delivering records. Refers unusual requests to the Manager/Coordinator and/or designate.
• Performs clerical duties as applicable related to the electronic records scanning process by performing duties such as picking up charts from unit(s) prepping for scanning scanning indexing within the computerized scanning application and verifies accuracy.
• Follows up with departments such as Registration regarding problems with documentation such as questionable encounters duplicate registrations and merges. Takes the appropriate steps to correct or resolve problems as required. Initiates edits and merges duplicate numbers as required.
• Answers inquiries related to the release of patient information for urgent continuity of care by performing duties such as receiving request and releasing in accordance with established procedures. Refers problems or other inquiries as appropriate to Manager/Coordinator or designate.
• Performs reception duties by methods such as answering telephone transferring to appropriate personnel taking messages directing visitors and providing routine information.
• Prepares records for offsite storage. Requests records from offsite storage using computerized request systems as appropriate.
• Balances census according to established procedures.
• Maintains inventory of supplies by completing order requisitions and submitting to supplier and/or Stores as required in accordance with established procedures.

Who We Are:

Providence Health Care is one of the largest faith-based health care organizations in Canada. For the people at Providence living our Mission Vision and Values means providing British Columbians with compassionate socially just exceptional and innovative care every day.

From our humble roots 129 years ago Providence has grown into globally renowned research teaching and care organization. As individuals within a mission-driven organization we choose to be part of Providence Health Care because we value the organizations long commitment to social justice and compassionate care and its commitment to the process of Truth and Reconciliation with Indigenous Peoples.

We acknowledge that Providence Health Care & the new St. Pauls Hospital site is located on the traditional ancestral and unceded territory of the Coast Salish Peoples including the territories of the xʷməθkwəyəm (Musqueam) Skwxwú7mesh (Squamish) and Səlílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.