General Role
Under the supervision of management, the incumbent ensures the smooth execution of daily administrative and accounting activities. They contribute to the reliability of financial data and the effective operation of processes, within a collaborative and continuous improvement–oriented environment.
Key Responsibilities Invoicing and Customer Follow‑Up
- Prepare and issue customer invoices.
- Record incoming payments and perform basic follow‑ups.
- Collaborate with internal teams to clarify or correct invoices when required.
- Produce basic account statements.
Vendor Invoice Processing
Receive and record vendor invoices.Verify invoice details (amounts, dates, and supporting documents).Prepare payments in accordance with established schedules.Maintain organized and up‑to‑date filing of documents.Accounting Support
Perform routine accounting entries and selected reconciliations.Support month‑end, quarter‑end, and year‑end closing activities.Prepare simple reports (customer, vendor, and payment tracking).Collaborate with external partners (CPAs, controllers, service providers).Administrative Support and Process Improvement
Contribute to the use and improvement of accounting tools (Odoo ERP).Participate in the optimization of administrative work methods.Provide occasional support to management for follow‑ups or basic analyses.Education and Experience
College diploma (DEC) in Accounting, Administration, or a related field.2 to 3 years of experience in an administrative or accounting role.Skills
Solid understanding of basic accounting principles.Comfortable with computer tools (Excel, accounting software, ERP systems).Experience with invoicing and invoice processing (an asset).Personal Qualities
Strong organizational skills and attention to detail.Autonomous and reliable in task management.Ability to work collaboratively and communicate effectively.Positive attitude and openness to learning and continuous improvement.