Adjoint administratif ou adjointe administrative

Temporary position for 12 months

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president.

You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities.

You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs.

The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to :

Support the general manager and caisse managers in managing and monitoring their schedules, phone calls, emails and mail.

Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.

Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors. Take minutes and follow up with any business that arises.

Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).

Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).

Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).

Manage documents and update records related to various sectors (e.g. filing, purging and storage) in accordance with current practices and regulations.

Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors.

Support the general manager and managers in retrieving information, carrying out business processes and using information systems.

What we offer*

Competitive salary and annual bonus

4 weeks of flexible vacation starting in the first year

Defined benefit pension plan that provides predictable, stable income throughout retirement

Group insurance including telemedicine

Reimbursement of health and wellness expenses and telework equipment

What you bring to the table

Trade school diploma in a related field

A minimum of three years of relevant experience

Knowledge of French is required

Knowledge of French spelling and grammar

Understanding of the philosophy and fundamentals of financial services cooperatives

Knowledge of service standards

Intermediate knowledge of English due to the nature of the duties or work tools or because the position involves interactions with (language)-speaking partners, members and / or clients.

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

LI-Hybrid

Trade Union

Non Syndiqué