Administrative Assistant (6-Month Contract)DEG Services • Concord, ON, Canada

Administrative Assistant (6-Month Contract)

DEG Services • Concord, ON, Canada

6 days ago

Job type

Temporary

Job description

Job Description

Salary : About the Company

Company Website : Metrus

About Us

A member of the Con-Drain group of companies, Metrus Construction was founded in 1972 and since then has become an acknowledged leader in development and property management, with a portfolio of over 15 million square feet of industrial, retail and office space.

Position Summary

Professional, responsible, and reliable Administrative Assistant providing high-level executive administrative support to the Vice President Construction, while also supporting Project Managers through administrative coordination of Commercial and Industrial construction projects.

Key Responsibilities

Receive, screen, and respond to telephone and electronic inquiries; relay messages as required.
Schedule, coordinate, and confirm appointments and meetings on behalf of the Vice President Construction, and Project Managers; prepare agendas and record minutes when required.
Compose, edit, and proofread internal and external correspondence, memoranda, contracts, proposals, agreements, presentations, and reports.
Coordinate document reviews and approvals by the Vice President Construction.
Set up, maintain, and manage manual and computerized filing and information management systems.
Order office supplies and maintain inventory for Construction, Maintenance, and Leasing departments.
Provide administrative support to Project Managers throughout all phases of construction projects.
Assist with tender administration by preparing tender documentation, schedules, drawings, and specifications, and coordinating distribution to subcontractors when required.
Prepare and issue purchase orders, site instructions, change orders, invoices, and related documentation, when required.
Sort, process, and verify project-related applications, receipts, expenditures, and forms.
Perform additional duties and responsibilities as assigned.

Education and Experience

High school diploma required

College diploma or business administration courses considered an asset

Knowledge of general administrative and clerical procedures

Proficiency with Microsoft Office and Internet-based applications

Knowledge of customer service principles and practices

Key Competencies

Business perspective and organizational awareness

Strong verbal and written communication skills

High level of confidentiality and professionalism

Customer service orientation

Information management skills

Excellent organizing and planning abilities

Strong attention to detail

Initiative and reliability

Ability to manage fluctuating workloads and deadlines

Stress tolerance, including flexibility for overtime when required

Health and Safety

Work in compliance with the provisions of the OHSA, Regulations, CDs Health and Safety Management System Manual, and internal policies and procedures

Attend all required health and safety training programs (e.g. WHMIS, orientation, tailgate talks), and apply knowledge to daily operating procedures

Know, understand and implement safe work practices, procedures, and established rules project activities and for handling materials, equipment and processes

Act to correct and report any contravention of the OHSA, regulations, or company H&S policies and procedures or any observed hazard to their Supervisor and EHS department

Refrain from operating any equipment, machine, device or thing, or otherwise working in a manner that may endanger anyone

Use all safety devices provided, ensuring optimum condition of devices and report any defects immediately to a supervisor and EHS department

Report any missing or defective equipment or protective device which could endanger any person to their Supervisor and EHS department

Report all injuries, incidents, hazards and unusual conditions immediately to their Supervisor and EHS department

Complete supporting documentation appropriate for circumstances listed above.

Working Conditions

Monday to Friday, 9 : 00 a.m. 5 : 00 p.m.; additional hours may be required

Light to infrequently moderate physical effort, including handling office supplies and equipment

Frequent prolonged sitting while using a computer and telephone

We recognize our employees are the key to our success, and we invest in creating a meaningful employee experience and culture that promotes :

Professional development opportunities

A diverse and robust suite of benefits and perks

Social and sustainable impact within our company and the communities we build

Pension plan matching

For this position the Salary range : Minimum $45,000 Maximum $60,000 (6-Month Contract)

As part of our Group of Companies recruitment and selection process, we don't utilize Artificial Intelligence (AI) for candidate screening.

The Company is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Company is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

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Administrative Assistant 6Month Contract • Concord, ON, Canada