Bilingual (French) Admin Assistant- Must Have Banking exp. (HYBRID)

One of our major Banking clients is looking for a Bilingual (French) Admin Assistant- Must Have Banking exp. (HYBRID) Length : 6 months contract with the possibility of extension and conversion to full time employment Location : Montreal, QC (Hybrid- minimum 3 days a week in office- flexible) Working Hours : 9 : 00 - 5pm Department : Office of the President, Quebec RESPONSIBILITIES : Performs various administrative and clerical tasks, administers financial and human resources, and provides professional support to several managers and their immediate reports.

The incumbent provides general administrative services by ensuring compliance with all administrative and operational processes and control standards, while seeking to identify, develop and participate in the implementation of opportunities for improvement, thereby contributing to the smooth running of the Office of the President.

• Support the implementation of strategic initiatives, and track indicators and milestones. - Build effective relationships with internal and external stakeholders.
• Analyzes data and information to provide insights and recommendations. - Directs the planning, coordination and delivery of the department's activities.
• Provide specialized and professional support to the President and his senior directors within a large and diverse department.
• Coordinate and monitor budgets; Report on results against budgets. - Resource person for the coordination of courtesy tickets, corporate tables and others.
• Manage and monitor upcoming calendars and events. Forwards meeting invitations, reserves meeting rooms, and arranges for resources, including resources, to ensure that meetings run smoothly and efficiently.

Participate in the coordination and conduct of the department's activities. - Establish and maintain a ranking system; Ensure that activity reports, operational reports, forms and other documents are easily accessible, in electronic or paper format.

Support the development of a customized message, which may include writing, editing and transmitting communications (e.

g., correspondence, presentations, policies and procedures). - Route outgoing communications. Answering calls to the central telephone line, responding to inquiries or forwarding them.

• Process invoices for payment in accordance with documented processes, guidelines and supplier agreements. - Prepares and records expense claims and expense reports by department.
• Track expenses to ensure budget compliance. - Handle travel bookings, making flight and hotel bookings as required. - Manage supplies stocks;
• to this end, check the inventory to determine the level of the stock; plan for the necessary supplies; placing orders for supplies and requesting delivery;

Verify receipt of supplies. - Coordinate staff training needs (research, reservations, cancellations, confirmations, etc.

Collaborate with internal and external stakeholders to achieve business objectives. - Classify information to ensure accuracy and completeness.

• Perform complex and diversified tasks within established rules and limits; manages escalation requests from other employees as required.
• Analyze issues and determine next steps. - Broader duties and responsibilities may be assigned as required. QUALIFICATIONS : - Typically three to five years of relevant work experience in an administrative or professional support function with a post-secondary degree in a related field, desirable.
• PPT and Excel skills - in-depth skills - Oral and written communication skills - advanced skills - Organizational skills - good skills.
• Collaboration and teamwork skills - good skills. - Analytical and problem-solving skills - good skills. URGENT : Please read the job description above.

If this interests you, apply to the job with your most updated resume, including your contact number and email address. The recruiter in charge of this role is Yangzom.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply! Please note : Adherence to our end client's vaccination policy is a requirement.

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