Procurement Coordinator

Base Pay Range

CA$38.89 / hr - CA$38.89 / hr

This range is provided by District of Squamish. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

General Summary

Under the general supervision and direction of the Senior Procurement Advisor, the Procurement Coordinator is responsible for coordinating procurement processes and providing support for staff with procurement functions within the procure to pay process. The Procurement Coordinator provides information to staff on a wide variety of procurement practices and assists with administrative support for all procurement related functions.

Key Responsibilities

• Contributes to the success of our team and creation of our community, by fostering the District of Squamish corporate values in their work : Respect, Integrity, Connection and Progress
• Provides exemplary customer service in responding to internal clients and the vendor community.
• Supports the bid solicitation process through assisting with document preparation, drafting and other administrative functions required to conduct a variety of competitive procurement processes.
• Assists with assembly and review of necessary contract documentation including Agreements, Supplier forms, Certificates of Insurance, WorkSafeBC Clearance letters and Prime Contractor documents.
• Coordinates and conducts post-competition debriefings, detailing competition outcomes
• Provides technical and administrative support to staff for the creation of purchase orders, change requests and other procure to pay functions.
• Maintains a Contracts and Agreements directory and coordinates appropriate renewal or termination activities to support departments across the District.
• Provides technical and administrative support for a variety of competitive procurement processes.
• Supports the development of procure to pay policies, procedures, forms and templates.
• Ensures that established procure to pay internal controls are active and monitored for effectiveness.
• Coordinates the maintenance of the Procurement SharePoint document site.
• Provides administrative and project support to Senior Procurement staff as necessary.
• Assists the Finance Department in the Procure to Pay process as required.
• Prepares and maintains regular reporting on procurement activities status.
• Prepares and maintains a variety of internal reports, records, databases and files specific to the procure to pay process.
• Performs other duties as required.

Required Knowledge, Skills & Abilities

Required Training, Education and Experience

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. This is a general list of responsibilities, duties and skills required of personnel so classified. Other related duties may be assigned in keeping with the general nature of the position.

Hours of Work

70 hours bi-weekly, Monday to Friday. Current shifts (subject to change) range between the hours of 8 : 00am to 5 : 00pm, fortnight schedule.

Salary

$38.89 per hour

This is a Union position within the Collective Agreement of CUPE Local 2269 and the District of Squamish.

Click here to apply. If you encounter any issues with the form, please submit your resume and qualifications by email to jobs@squamish.ca (Quoting Competition #) To : #25-120 or submit your paper application to :

Human Resources

District of Squamish

37955 Second Avenue, P.O. Box 310, Squamish, B.C., V8B 0A3

Seniority Level

Associate

Employment Type

Temporary

Job Function

Finance

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