Executive Assistant, ATB Wealth - Saskatoon

Our bottom line is different.

There’s something special about working at ATB, and it’s been recognized on every top employer list that matters. Maybe it’s our exceptional culture where your total wellness is supported through market-leading benefits and you’re free to bring your whole self to work.

Maybe it’s our commitment to a growth mindset and our unrelenting thirst for making it possible even the ones who aren’t our clients.

Whatever it is, you won’t find a more genuine, driven and knowledgeable group of humans anywhere. We foster a culture of purpose, performance and possibilities.

We engage with intense curiosity, and bring our whole selves to work, every day. We know it starts with people like you, so take a chance and start with us.

Department : ATB Wealth

Job Number : REQ7473

Location : Saskatoon, Saskatchewan

Onsite : You’ll work primarily from the ATB Wealth office, with some remote flexibility

Apply by : April 29, 2024

Paygrade : G-OTH

System Title : Business Coordinator 2

Positions available : 1

Leader Name : Erin Walker

As ATB Wealth’s next Executive Assistant, you will be responsible for providing specialized support and managing important administration functions and operational needs in a fast paced environment with constant shifting priorities.

You will participate in all planning and work sessions, by recording and transcribing the conversations and decisions (excellent note taking), maintaining progress updates, and sharing out with key stakeholders.

You will also be required to build and manage administrative systems, and create a wow experience for all team members by anticipating needs and collaborating to solve business problems.

Accountabilities :

• Provide administrative support in the coordination and monitoring of all administrative, operational, event, and project activities within the leader's area of focus, and sometimes for a single or group of teams within the leader's portfolio
• Support clients visiting the office and provide an exceptional experience
• Compile materials and coordinate activities and logistics for leader and board of director level meetings
• Executive level calendar management and travel coordination
• Process and reconcile the executive's expenses
• Review and code invoices, and submit for payment; keep an eye on applicable budgets
• Onboarding new employees with equipment, access, etc.
• Escalate concerns where required to their leader
• Support the coordination of local events and sponsorships. This includes identifying facilities for events, coordinating with event sponsors, and working alongside our marketing team to ensure the success of events.
• Negotiate on pricing for team event bookings.

Please note this is not a remote position and the successful candidate will be required in the office on an ongoing basis .

Requirements

What You Bring :

• Minimum 3 years of professional experience providing administrative support to a team of leaders
• Post secondary education (degree or diploma in Office Administration or Office Professional Certificate) is an asset
• Exceptional service orientation and the ability to provide professional, accurate, and timely support to team members and internal customers
• Mastery level computer skills in G-Suite, MS Office Suite and Adobe Professional
• Proactive and responsive to customer needs
• Excellent communication, interpersonal and organizational skills
• Ability to maintain strict confidentiality at all times
• Demonstrated ability to build strong relationships and collaborate with a wide variety of individuals from individual contributor to an Leader level
• Strong organizational skills; ability to prioritize and manage multiple tasks
• Agile and comfortable with adapting to new or varying situations
• Ability to work independently as well as in a team environment, fostering respect and cooperation

At ATB, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are what we are looking for, please consider applying!

Interested? If you know one of our team members, BEFORE applying, reach out to them and ask them for a referral link to help your application stand out.

Online applications are preferred. Please let us know if you require any accommodations.

Benefits

Be great. Be you. Believe.

We are dedicated to building a workforce reflective of the diversity within our communities and creating an environment where every team member has what they need to reach their potential.

We encourage candidates from all equity-seeking groups to apply.

What happens next?

Thank you for applying online. If you are shortlisted for this opportunity, you will hear from us after the posting close date regarding next steps.

We might ask you to participate in a digital interview or phone interview. If you require any accommodations, please let us know.

Stay in touch!

ATB is excited to know you’re interested in a career with us! Follow us on LinkedIn, Facebook and Instagram to get the inside scoop on what our team is up to.