Administrator

The Opportunity

The VHEC is actively searching for a skilled and dynamic Administrator to join our dedicated team in January 2026. This pivotal role involves a commitment of approximately 36.5 hours per week.

As the Administrator, you will be instrumental in maintaining the overall efficiency of our organization by overseeing key areas such as office management, reception, school program scheduling and various critical administrative tasks. Your contributions will directly support our mission of Holocaust education and human rights, making you an invaluable part of our team. If you are a motivated and detail-oriented professional with a passion for making a positive impact, we invite you to apply and be a key player in our mission at the VHEC.

Benefits & Perks

• Competitive benefits package
• 10 health days / year
• Early closure on Fridays
• 2 weeks of vacation
• December holiday shutdown (1 week)
• Observation of Jewish holidays in addition to statutory holidays (as many as an additional 10 paid days off a year)

Compensation

The salary will range from $60,000 to $70,000 F / T per annum and will be commensurate with education and experience.

About You

You are an experienced professional with an undergraduate degree, ready to contribute your skills to the impactful work of the VHEC. With 2-3 years of proven expertise in office administration and management, you possess excellent verbal and written English language skills. Proficient in various software, including the Microsoft Office suite, office administration tools, and database systems like Raiser's Edge, you showcase strong computer skills. Known for meeting deadlines and efficiently managing multiple tasks, you are detail-oriented and tech-proficient.

Your organizational prowess effortlessly coordinates office calendars, supports executive personnel, and ensures smooth day-to-day operations. Committed to providing exceptional client care, you excel in reception duties, greeting visitors with warmth and professionalism. Your interpersonal skills are second to none, enabling positive liaisons with staff, volunteers, vendors, and program partners. Committed to teamwork, active listening, empathetic communication, and conflict resolution, you bring a professional approach to all interactions. Administrative and clerical tasks are your forte, supporting both daily operations and forward planning. A background or interest in museum education and programming is an asset, as is a commitment to promoting human rights and social justice.

Responsibilities

Reporting to the Associate Managing Director, the Administrator will be responsible for the following duties :

Office Management

Update manuals (administrative, tech, security) as needed

Reception

Visitor Services

Database Tasks

Using Raiser’s Edge :

Other tasks :

Light Financial Duties

Bookings

Procurement

Other Duties :

Experience

Skills

How to Apply

If this sounds like you, we would love to hear from you!

Please email your cover letter and resume as a single file to jobs@vhec.org, quoting Administrator in the subject line. Applications will be accepted until the position is filled.

Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission.

Please note that only applicants shortlisted for an interview will be contacted. While we are accepting applications throughout December, the VHEC will be closed from December 24 to January 5. Only shortlisted applicants will be contacted after January 5.

The VHEC is an equal opportunity employer and encourages applications from Canada’s federal job equity groups : women, Aboriginal peoples, persons with disabilities and members of visible minorities.

We sincerely thank all applicants for their interest in the VHEC.