Executive Administrative Assistant

Job Description

Job Description

Salary : $25.00-$28.00

Executive Assistant to the CEO

Location : Jasper, Alberta

Employment Type : Full-Time, Permanent

Compensation : $25.00-$28.00 p / h, + Health benefits

About the Role

This role is more than administrative support it is a partnership. The Executive Assistant acts as an extension of the CEO, ensuring his time, priorities, and communication flow seamlessly. Success in this position depends on exceptional judgment, emotional intelligence, and the ability to bring clarity, structure, and momentum to a fast-moving environment. Above all, we are looking for someone whose personality, energy, and values align naturally with the culture of Vantage Hotels.

Key Responsibilities

Executive Support

• Manage the CEOs calendar with precision, ensuring priorities are protected and commitments are well-coordinated.
• Conduct regular check-ins to align on upcoming meetings, deadlines, and strategic priorities.
• Monitor and organize the CEOs inbox; identify urgent items and draft clear, professional responses.
• Prepare agendas, briefing notes, presentations, and meeting materials.
• Attend select meetings to capture notes, track follow-ups, and maintain momentum.
• Serve as a polished, warm, and reliable point of contact for internal and external stakeholders.
• Coordinate travel, itineraries, reservations, and event logistics.
• Support personal scheduling and retreat planning as needed.
• Assist with expenses, reimbursements, and occasional errands.
• Conduct research and support CEO-led initiatives and ideas.

Administrative & Document Management

Executive Level Support

Qualifications

Ideal Candidate Personality First Must be a Culture Fit

We are looking for someone whose energy, mindset, and presence make them a natural fit for the Vantage Hotels culture. The right person is :

#MRI