Payroll Administrator

PHS Community Services Society is hiring a Payroll Administrator to work onsite Monday to Friday 9AM-5PM!

JOB SUMMARY

Reporting to the Contracts, Systems and Payroll Manager, the Payroll Administrator will perform a variety of payroll administration duties including calculating and preparing off-cycle cheques, maintaining operating and benefits reconciliations, maintaining records necessary for the review of time sheets, completing records of employment, providing information to staff and outside sources, and performing related duties.

SOCIETY PHILOSOPHY

PHS Community Services Society provides housing, harm reduction, health promotion and health care to vulnerable communities.

Our supportive housing and low barrier programs provide refuge, services and advocacy for those who are homeless or poorly served elsewhere due to their physical health, mental health, behaviour, substance use, or involvement with the criminal justice system.

Our work is grounded in honouring self-determination and providing as much choice of therapeutic treatments as possible within a trauma-informed continuum of care.

We foster an environment which accepts and looks to the good in each member. PHS is a renowned innovator and a leader in harm reduction and health care for marginalized communities.

PHS Housing actively seeks to find an alternative to eviction in every situation.

KEY RESPONSIBILITIES

The job includes, but is not limited to, the following :

• Calculates and prepares off-cycle cheques for adjustments such as vacation, terminations, retirements and leaves of absence as per departmental procedures.
• Calculates contract retroactive payments for input to the computerized payroll spreadsheet program.
• Maintains Payroll data such as direct deposit information, voluntary deductions, personal information, and statutory deductions.

Verifies data has been inputted correctly, ensures leaves, vacation and banked time entitlements are accurate, and provides Earnings information for Insurance claims.

• Prepares separation certificates for Employment Insurance, completes earnings inquiry reports and responds to inquiries by telephone from the Employment Insurance Commission.
• Reviews time records for accuracy in coding and completeness. Advises departments of coding errors and makes payroll related adjustments as required for graduated return to work, sub plans and WCB payments by verifying calculations and entering payroll data into finance system, Business Central.
• Provides payroll related information to staff and external agencies regarding scheduling, vacation accumulation, sick time and pay policies, time-keeping and records maintenance, and banked time entitlements.

Makes corrections and adjustments as required.

• Reviews and verifies accuracy of exception reports by methods such as verifying that cheques and direct deposit totals agree with Payroll Journal by comparing and balancing a variety of reports, and running payroll queries from the HRIS to ensure accuracy.
• Calculates Garnishee and Court Order payments based on regulatory requirements as specified individually for type of garnishee and informs employee of deduction amounts and timing of deductions.
• Reviews payroll remittance reports and advises Accounts Payable of the timing and amounts owing to various agencies such as Canada Customs and Revenue Agency, Union, Small Claims Court (Garnishees) and Canada Savings Bonds.
• Reconciles payroll related benefit deductions and checks monthly benefit totals and reporting statements to ensure accuracy.
• Prepares reports to the Municipal Pension Plan, such as; the annual report, Employment Information at Termination or Retirement (EITR), and answers questions as necessary.
• Prepares payment remittances to benefits and entitlement providers such as; Healthcare Benefits Trust (HBT), WorkSafe BC, Municipal Pension Plan (MPP) and Employment Health Tax (EHT).
• Prepares and creates a variety of reports such as Statistics Canada Report and Year-to-date Balancing Report by methods such as compiling information from year-to-date totals, Labour Analysis Reports and Payroll Journals.
• Prepares and analyzes statutory, mandatory and voluntary deduction reconciliations providing for payroll, vendor and / or general ledger adjustments including related documentation.
• Ensures that assigned employee payroll information is securely maintained, recorded and filed in an accurate and timely manner.
• Performs other related duties as assigned.

QUALIFICATIONS / EXPERIENCE

• Successful completion of a recognized payroll course and three years’ recent, related experience or an equivalent combination of education, training and experience.
• Experience using Ceridian Dayforce is an asset.
• Experience processing payroll in a union environment is an asset.
• Experience within non-profit sector is an asset.
• Proficient user of MS Office applications with advanced knowledge of Excel.
• Ability to multi task in a fast-paced deadline driven environment.
• Self-starter comfortable working both in a team environment and independently.
• Proven diplomacy, tact, empathy, and understanding of sensitive and confidential Finance and HR-related issues.
• Excellent verbal and written communication skills with the ability to tailor communications to the appropriate audience.
• Experience working with marginalized populations considered a strong asset.
• Must pass a Criminal Record Check.

TERMS OF EMPLOYMENT

Job Type : Permanent, Full-Time

Schedule : Monday to Friday 9 : 00AM to 5 : 00PM at PHS HQ

Salary : $66.560-$73,108 depending on experience

Benefits : Comprehensive employer paid health and dental, MPP

PHS strives to create an inclusive and welcoming workplace that reflects the community we serve. We seek a diversity of skills, knowledge, backgrounds, and professional and lived experience in our staff.

We particularly encourage applications from Indigenous individuals.

HOW TO APPLY

Please include a cover letter identifying the qualities and competencies that would make you a suitable candidate.