Administrative Assistant

Manitoba Metis FederationWinnipeg, CA

30+ days ago

Salary

CA$35,000.00–CA$50,000.00 yearly

Job description

July 20, 2023

Posting #23-00-002

The MMF seeks to fill numerous full-time Administrative Assistant positions within multiple departments located in Winnipeg, MB . The Administrative Assistant is responsible for providing administrative support to the Director and team of their respective department.

Job Duties / Competencies :

Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, and forms;
Schedule appointments, meetings, travel arrangements and maintain calendar;
Prepare agenda and information kits for meetings;
Process and maintain a log of incoming and outgoing correspondence;
Photocopy, scan and organize documents for distribution, mailing, filing, and faxing;
Maintain tracking systems and electronic and hard copy filing systems;
Receive visitors, screen calls, take messages and determine urgency;
Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested;
Perform general clerical duties.

Skills and Qualifications :

Post-secondary education in Business Administration, Administrative Assistant or related field;

Two years' experience as an Administrative Assistant or similar role;

Experience preparing correspondence, including reports and letters;

Experience in a computerized office environment with a proven ability with Microsoft Office;

Demonstrated ability to create and maintain filing systems and maintain confidential records and files;

Strong communication and interpersonal skills;

Strong analytical, problem solving, time management and organizational skills;

Experience working for a not-for-profit organization, boards and committees is considered an asset;

Knowledge of Métis culture, MMF programs and services is a definite asset; and,

Ability to travel, valid Manitoba Driver's license with access to a reliable vehicle.

We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.

Please submit your resume and cover letter, referencing the job posting number. This posting is open until filled.

The MMF requires a satisfactory criminal record check prior to commencement of employment. The MMF will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment.

Preference will be given to qualified Métis applicants and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.