Project Administrator

About the Opportunity

If you enjoy working with others and thrive in a collaborative work environment, we would love to hear from you! Urban Systems is currently looking for a Project Administrator to support our company-wide People Stewardship team.

We do things a little differently around here; you won’t find an HR department,’ but you will find a passionate and collaborative people stewardship team dedicated to creating a positive and engaging work environment where people grow, develop, and thrive across Urban.

Our team is comprised of 8 individuals who work together to meet the needs of recruitment to learning to employee engagement.

We are looking to add a talented professional who will work alongside the team, gain exposure, and contribute to the multi-faceted nature of our work.

Do you see yourself excited to contribute to and support

• Recruitment Support - Company-wide recruitment efforts by scheduling interviews and posting jobs to our external job board and third-party websites / job boards.
• Systems Maintenance Maintain monthly hire and de-hire tracking, support the promotion of LinkedIn Learning, and ensure various systems and initiative tracking are up to date.
• Internal Learning Support - Coordination of company-wide learning events related to event logistics, preparing workshop materials, coordinating catering, scheduling events, attending planning meetings, and distributing and summarizing evaluations / surveys.
• Communication - Various communication needs within the team, such as creating and publishing our internal team newsletter, creating one-page employee information sheets / slides for staff meetings, updating documents and templates, and drafting and coordinating posts on our intranet.
• Financial Administration team accounts payable, Visa reconciliation, and invoice payments.
• Other project coordination and administrative duties and responsibilities as required.

About You

This position is best suited for a candidate with approximately three years of related experience working in a team environment.

If your skills and interests align with what we’re looking for, we encourage you to apply.

The core skills that will help you thrive here include :

• Relationships Matter You understand what it takes to cultivate relationships to deliver results with your team and to contribute to a community that celebrates a culture of belonging.
• Excellent Communicator You demonstrate strong communication skills, both verbal and written, and are energized knowing you can contribute your communication skills to a wide range of projects.
• Collaborative You enjoy connecting with people and asking questions. You routinely push outside your comfort zone and take your teammates with you by empowering and supporting them.
• Listening Active listening is second nature, and you know being present and listening to people to understand their needs and experiences is integral to being in service of others.
• Organized You are highly organized with a strong attention to detail.
• Flexible and Adaptable You can shift and adjust your priorities with positivity and an open mind. You openly seek clarity to understand others’ needs and adapt your approaches to suit.
• Growth Mindset You are always learning and strive for continuous personal and professional development.
• Tools of the Trade - You are highly proficient in Microsoft Office and are comfortable learning and exploring new platforms.

About Us

Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada.

Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together.

We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple stakeholders? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada.

Here’s what you can expect as a team member at Urban Systems :

Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more.

This position will have a salary range of $60,000.00 - $65,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.

• Paid Time Off. We encourage all team members to take time off to recharge and spend time with loved ones. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
• Learn and Grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
• Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate.

You will be part of diverse, inter-disciplinary teams to deliver important projects for our clients and their communities.

• Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
• Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions to an RRSP or TFSA.
• Support through Transitions. You will be supported through life’s moments and transitions, big or small, including generous top-up for parental leave.
• Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills and attributes, please visit our website for more information and submit your resume and cover letter.

If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Urban Systems is an equal opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life, and so do you.

We believe that diversity and unity amongst our teams leads to building vibrant communities.

Deadline for applications : Wednesday, June 5, 2024, at 9 : 00am PST