Payroll and Human Resource Administrator - (Bilingual)

Overview

Da-Lee Group is a rapidly growing and private equity-backed business leading in environmental services, industrial cleaning, and dust control solutions across Ontario, Quebec and the USA. The company is positioned for aggressive growth and transformation, expanding operations, integrating acquired entities, and building a scalable business infrastructure. Operating in a project-based, field-driven environment, Da-Lee combines service excellence and integrity with environmental responsibility to support municipal, commercial, and industrial clients. The dynamic team is committed to providing the highest level of customer satisfaction and exceeding industry standards.

The Payroll & HR Administrator at Da-Lee Group plays a key operational role in supporting payroll processing and human resources administration across the organization and across multiple jurisdictions. Working closely with the Finance team and partnering with operations, production, and leadership, this role is responsible for executing and maintaining core payroll and HR processes that ensure accuracy, compliance, and consistency. This role supports payroll and HR administration for employees in Ontario and Quebec, with regular interaction with the Montreal team, and contributes to the smooth day-to-day operations of the business. The Payroll & HR Administrator will also support a planned payroll system transition in 2026, helping ensure continuity and data integrity throughout the change.

Compensation : $55,000-$70,000

Key Responsibilities

Administration and Office Support

• Maintain accurate and confidential digital and physical employee files, ensuring records are current and easily retrievable.
• Support day-to-day HR and office administration, including document preparation, correspondence, and record management.
• Assist with scheduling and coordinating meetings, training sessions, and HR-related activities as required.
• Provide administrative support for onboarding and offboarding processes, including preparing documentation and coordinating required forms.
• Support company initiatives, staff meetings, and training sessions by assisting with planning, coordination, and follow-up.
• Act as a first point of contact for basic payroll and HR administrative inquiries, escalating as appropriate.
• Process bi-weekly payroll accurately and on time for hourly and salaried employees in Ontario and Quebec, ensuring all changes are captured correctly.
• Administer payroll using ADP TeamPay and Nethris, and support the transition to a new payroll system planned for 2026.
• Maintain payroll data including new hires, terminations, wage changes, deductions, and statutory requirements across multiple jurisdictions.
• Ensure compliance with applicable provincial and federal employment legislation, including Ontario ESA and Quebec labour standards, as well as CRA and Revenu Québec requirements.
• Prepare and submit payroll remittances, including CPP, EI, QPP, QPIP, income tax, and other statutory deductions.
• Support year-end payroll activities, including T4s, RL-1s, and Records of Employment (ROEs).
• Respond to payroll inquiries and resolve discrepancies in a timely and professional manner.
• Support benefits administration, including enrollments, changes, terminations, and employee inquiries.
• Track employee attendance, vacation, sick time, and statutory leaves, ensuring accurate payroll and HR records.
• Prepare employment-related letters and documentation (offer letters, confirmation letters, leave correspondence, payroll confirmations).
• Support performance review cycles, probation tracking, and training record administration.
• Support HR compliance initiatives, including audits, reporting, and documentation reviews.
• Maintain accurate HR data within internal systems and HRIS platforms.
• Assist with health and safety documentation, training records, and compliance tracking.
• Support the implementation and administration of HR policies, procedures, and process improvements.
• Collaborate with Finance and Operations to ensure payroll and HR data aligns with organizational needs and reporting requirements.

Qualifications

This posting is for a new vacancy. Our hiring process does not involve the use of artificial intelligence to screen, assess, or select applicants.

#J-18808-Ljbffr