Configuration and Document Controller

Job Description

Fleetway is seeking a detail‑oriented and motivated Configuration and Document Controller to join our Information Management Team in Dartmouth, NS. In this role, you will support the accuracy, organization, and flow of technical documentation across multiple projects. You’ll work alongside an experienced team of Configuration and Document Controllers and Technical Editors who are passionate about quality, compliance, and collaboration.

As a key contributor, you will be responsible for receiving, tracking, and monitoring technical drawings and documents; maintaining databases and logs; responding to internal and external document requests; and preparing Document Control reports. You will also ensure the accuracy of materials before cataloguing and support tasks such as distributing documentation, printing, photocopying, and folding as needed.

The ideal candidate brings post‑secondary education in Library Information Systems, Technology, Business Administration, or a related field, along with at least two years of experience in Document Control or Configuration Management. You are proficient in Microsoft Office, comfortable managing high‑volume data entry, and known for your exceptional attention to detail. Experience with desktop publishing or PLM systems—such as Windchill—is considered an asset. Success in this role requires professional maturity, adaptability in a fast‑paced environment, and a strong commitment to accuracy and quality.

If you’re excited to contribute to a team that values excellence and collaboration, we’d love to hear from you.

We’re committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self‑identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help.

Responsibilities

• Receive, track, and monitor technical drawings and documentation.
• Log drawing information into reports and maintain accurate document control databases.
• Respond to internal and external requests for drawings, documents, and related information.
• Generate Document Control reports and verify the accuracy and quality of all documents prior to cataloguing.
• Organize and forward documentation packages to clients and project teams.
• Support documentation handling tasks such as printing, photocopying, scanning, and folding.
• Ensure document control processes are followed and support continuous improvement of information management practices.

Qualifications

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and includes a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply to job opportunities only when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you still apply.

We appreciate your interest in our company; however only those candidates selected for an interview will be contacted.

About the Team

We are Fleetway ! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in‑service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following :

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