Project Administrator

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects : bridges roads highways tunnels marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Under the supervision of the Project Manager and Project Director the Project Administrator will have the opportunity to assume important and diversified functions and responsibilities including :

Responsibilities :

• Ensure the processing and drafting of all required correspondence and ensuring the execution of various mandates between the different departments;
• Fulfill requests related to office management and administrative tasks;
• Provide payroll support to the project including the daily completion of time sheet entry as well as answer inquiries to site personnel related to payroll matters;
• Provide purchasing support to the project including the issuing of POs reconciliation of receipts and data entry;
• Receive visitors deliveries communications etc. at the office direct them appropriately;
• Coordinate various executive or project management meetings including the preparation of necessary documents and / or presentations;
• Structure and effectively maintain a filing system;
• Prepare record and follow up on payments of expense accounts;
• Maintain an inventory of office supplies equipment and materials;
• Complete correspondence requests such as writing letters and completing various documentation;
• Coordinate and book the necessary arrangements for travel;
• Additional tasks may be required.

Requirements

Skills and Attitudes Required / Competencies :

Benefits

Required Skills :

1-2 years of experience in a similar role preferably in the construction industry; Excellent command of Microsoft Office Suite and Outlook applications; Knowledge of the construction industry; Bilingualism French and English would be considered an asset. Skills and Attitudes Required / Competencies : Strong organizational skills with the ability to multi-task; Takes initiative; Enjoys working in a team; Excellent communication skills; Interpersonal skills tact and diplomacy; Responsible and honest; Acts with discretion and able to maintain and manage confidential information; Thoroughness and rigor; Excellent time management skills and ability to prioritize work.

Required Education :

Post Secondary Education in Business Administration or similar program or a combination of relevant training and experience.

Key Skills

Microsoft Office,Construction Experience,Microsoft Outlook,Microsoft Word,Sage,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full Time

Experience : years

Vacancy : 1