Communications Assistant B

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Position Summary

MCVD is a McGill wide research centre, the home of researchers and trainees who are interested in viral disease research. Our mission is to provide solutions to viral diseases that threaten public health, by advancing research, education, and patient care through inter-disciplinary efforts.

Under the direction of the Director, the Work-Study student will provide administrative, communications, and event support to help MCVD run smoothly day-to-day and to deliver high-quality events including centre retreats, symposium and seminars. Work includes coordinating logistics, supporting events, preparing materials and briefings, updating centre website and social content, tracking tasks, and liaising professionally with students, staff, and centre members.

Primary Responsibilities

Administrative coordination

• Draft routine responses to incoming emails; route inquiries.
• Schedule meetings; prepare agendas; take and circulate minutes; maintain action trackers.
• Prepare simple documents (letters, one-pagers, name badges, sign-in sheets); organize shared drives.
• Process centre award applications.

Launch & events support

Communications & web

Webinar & hybrid support (as needed)

Data & tracking

General office support

Other Qualifying Skills and / or Abilities

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English : McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

Hourly Salary : (AMUSE B) $16.35

Estimated Number of Work Hours per Week : 10 (Part time)

Position Start Date : 2026-03-02

Position End Date : 2027-03-01

Deadline to Apply : 2026-01-11

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons / visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self‑identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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