Associate Registrar, Systems and Projects

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.

KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW : ASSOCIATE REGISTRAR, SYSTEMS and PROJECTS

This role reports to the Associate Vice President, Enrolment Services and Registrar. Directly reporting to this position is the Assistant Registrar, Systems and Projects.

The Associate Registrar sets the vision and direction for the portfolio, providing leadership, strategic direction and business process improvements, guided by institutional vision and goals.

The Associate Registrar, Systems and Projects conceptualizes, directs, initiates and completes complex projects related to the systems and business processes used by the Office of the Registrar that involve KPU's Student Information System (SIS) and integrated systems.

They use their advanced, up-to-date knowledge of KPU's SIS, integrated systems and product roadmaps to advise and approve new functionality, new integrated systems and oversee the functional integrity and maintenance of the SIS and integrated systems.

They ensure project management principles are followed, overseeing project and test plans, schedules, resources, and monitoring the quality of deliverables.

They provide technical, analytical and functional expertise while working collaboratively with key partners in the use of enterprise systems, business processes and operational reporting.

They partake in the development and application of KPU policies, ensuring compliance relevant to each unit. The Associate Registrar provides leadership for practices related to student records, and the alignment of business processes with university policies to ensure the integrity of student data and provide oversight of operational student reports.

The incumbent works closely with the other Associate and Assistant Registrars on the development, management, delivery, maintenance and benchmarking of services, systems and related policies for the department.

In addition, the role hires, trains, develops and evaluates performance of staff.

EDUCATION AND EXPERIENCE :

• Master’s degree.
• Minimum seven years of experience in a Registrar’s Office at a college or university.
• Minimum five years of increasing responsibility, with management / leadership experience including supervision of staff.
• Or, an equivalent combination of education and experience.

COMPETENCIES

• In-depth knowledge of BC and Canadian post-secondary education systems, governance and policies.
• Proven record of effective team management to improve service quality, staff productivity and efficiency.
• Demonstrated ability to provide direction and manage a number of complex projects to their successful conclusion.
• Demonstrated analytical skills, including problem-solving and needs analysis. Excellent organizational skills, including the ability to set priorities and meet deadlines.

Ability to work independently, exercise good judgment and demonstrate initiative.

• Demonstrated experience using an enterprise SIS including systems testing, systems and business process analysis and documentation, preferably in a post-secondary environment.
• Demonstrated experience using database reporting tools that include authoring SQL in an enterprise database system.
• Demonstrated understanding of strategic enrolment management concepts and academic policies and processes that contribute to a quality undergraduate experience.
• Proven ability to exercise tact, diplomacy, independent judgment, problem solving and conflict resolution skills, in addition to time management and organizational skills.
• Excellent communication skills, both written and oral. Ability to communicate effectively with a diverse range of people in a range of situations, to establish and maintain effective working relationships.
• Demonstrated ability to interpret and apply policies and regulations.
• Successful experience training and managing staff.
• Demonstrated ability to model appropriate professional, ethical and collaborative behaviours consistent with the responsibilities of this position.
• Possession of a valid driver’s license and access to a vehicle. Inter-campus travel is required.

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Salary Information

The compensation range is the span between the minimum and maximum base salary (as listed above) for a position. Approximately halfway between the minimum and the maximum represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and approximately halfway of the salary range for a job.

Annual salary increases are available through participation in the Administrative Performance Management program

Why Join KPU?

• Recognized as one of B.C.'s Top Employers
• KPU is committed to actively fostering an equitable and inclusive working environment
• Competitive compensation
• Hybrid environment, flexible work around core hours
• Defined Benefit Pension Plan College Pension Plan
• Extended Medical, Dental, Healthcare Spending Account, Sick Leave, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
• Professional Development Days : up to 10 days paid per year
• Maternity and parental leave top-up
• Generous vacation package
• Campus work environment, outdoor sitting areas and nearby walking trails
• Campus athletic and fitness centers with a variety of instructor-led classes
• Tuition waiver program eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
• Inhouse training and development
• Networking and social events such as KPU Day, Holiday Social etc.
• Intercampus shuttle
• Access to automotive, horticulture, brewery and other programs’ services
• Clubs : Jeopardy, Toastmasters, E-sports, Ted Talks etc.
• Library and Bookstore (discounts)
• Benefits may vary if the position is temporary or part-time
30+ days ago