Executive Administrative Assistant

BrainFinance is a leading financial technology company that provides responsible and constructive credit solutions to consumers.

We are redefining access to credit through our revolutionary technology that utilizes machine learning and automation capabilities to offer better and simpler financial services to everyone.

A true innovation lab, our team consists of financial experts, data geeks, mathematicians, computer scientists, and software engineers, all working together to bring fair and transparent credit solutions to the masses.

Here's what we're looking for

We're looking for an experienced Legal Executive Assistant to join our team and make a real impact. In this role, you'll be the right hand to our Co-Founder and the left hand to our VP of Legal, ensuring seamless operations and support.

You will work closely with our Legal and Operations teams, playing a crucial part in our daily activities.

We need someone who is highly organized, exceptionally detail-oriented, with strong multitasking abilities. As the primary point of contact, you'll need to exercise diplomacy, maintain confidentiality, and demonstrate excellent interpersonal skills.

If you thrive in a fast-paced environment and enjoy being the backbone of executive operations, we'd love to hear from you.

Your daily responsibilities

• Review, analyze, draft, and negotiate contracts and legal agreements with 3rd parties, including NDAs;
• Manage communications, schedule and manage appointments and meetings using Outlook, and organize complex travel plans, itineraries, and agendas;
• Manage company books, resolutions, certificates, and ensure proper filing and scanning of documents;
• Advise on internal legal situations, such as employee issues and internal policies;
• Conduct legal research for finance and technology-related products and other legal matters;
• Research, create documentation, and assist in implementing internal best practices on legal issues, such as francisation, employment contracts, and employee benefits;
• Supervise and support the employee managing lender and credit licenses;
• Assist in planning and setting up the budget, maintain a tracking system, and coordinate the processing, approval, and payment of external legal counsel fees and expense reports;
• Perform secretarial duties, including typing correspondence and memoranda, setting up meetings and conference calls, and managing email and correspondence;
• Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets, and Word documents;
• Assist the Legal & Operations Departments in various projects as needed.

Your skills and experience

• A degree in Business Administration, Paralegal studies, Laws or a related field;
• Minimum of 7 years of experience in a business or law firm;
• Strong organizational skills in filing, scanning and managing legal documents;
• Expert in MS Excel, Word, PowerPoint, and Outlook;
• Demonstrated ability to produce high quality work with exceptional attention to detail and accuracy;
• Experience in reviewing and negotiating legal and confidentiality agreements with third parties;
• Proficiency in Microsoft Office and DocuSign for the preparation of legal documents and letters;
• Ability to follow up with other staff and third parties regarding financing transactions;
• Knowledge of employment law and internal policies to provide legal advice to employees;
• Ability to conduct and present legal research on various issues related to product development and internal best practices;
• Demonstrated ability to handle confidential and sensitive information with a high degree of discretion.

Perks and benefits

• Group Insurance (Health and Dental)
• Retirement Savings Plan (RSP)
• Virtual healthcare
• Employee Assistance Program (EAP)
• Hybrid - Office / remote (the team is in the office on Wednesdays)
• Additional Days off (Moving day, Birthday, 5 personal days)
• Health and Wellness Program
• Office perks : Event Coordinator responsible for social activities, 5-7, snacks provided, yoga and meditation room
• Paid subscription to training tools
• Benefits for public transportation (Bixi, Opus)
• Modern open plan office with pin pong, and pool table
• A friendly and relaxed working environment
2 days ago