What you will be responsible to do :
- Reviews estimate and alters if necessary for cost effectiveness and quality
- Reviews quote and Sales Representative’s notes and follows-up with necessary parties if there is missing information or information is not accurate
- Initiates a docket in the database system
- Distributes docket to all necessary departments Prepress, Print Production, Die Cutting, Corrugated, Distribution
- Issues purchase orders for stock, hardware, outside printing & finishing
- Ensures packing and distribution information (matrixes, spreadsheets, distribution lists) is complete and forwards information to the Distribution department
- Prepares a job for production by drawing sketches and completing any required scanning and layouts
- Ensures artwork is correct by proofreading Epson proofs and coordinating final approval with Sales Representative and / or client
- Follows-up with suppliers in respect to the delivery of purchase orders; matches packing / receiving slips with docket information and records receipt of orders in the database system
- Follows the job through all stages of production (Creative, Prepress, Print, Die Cutting, Distribution) ensuring job is on schedule to meet delivery deadline
- Updates job status in the database system on a regular basis
- Communicates with the Sales Representative keeping them informed about the status of the job and any problems with the job
- Responds to inquiries from clients and suppliers
- Revises docket in the database system when a job changes and distributes revised docket to the necessary parties
- Reconciles purchase order invoices ensuring price is correct
- Closes docket by collecting all costs and forwarding the docket to Sales Representative for invoicing
What is required for this role :
- Post-secondary degree or diploma in relevant field of study or equivalent combination of education, training and work experience is required.
- Minimum of 3 years work experience in coordination.
- Knowledge of Data Processing is an asset.
- Strong computer skills, MS Word, Excel and experience working in databases.
- Superior communication skills both oral and written.
- Excellent organizational skills, ability to multitask and prioritize.
- Excellent problem solving skills, ability to apply general logic and use sound judgment when making decisions.
- Strong knowledge of procedures, organization and industry practices.
Interested applicants should submit their resume to . We thank all applicants for their interest for considering however only those considered for an interview will be contacted.
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