Event Coordinator

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Event Coordinator plays a key role in the planning, execution, and evaluation of the internal, external, and hybrid company events. This role supports the delivery of high-impact experiences that align with organizational goals, foster engagement, and strengthen relationships with clients, partners and employees. The coordinator will manage logistics, vendor relations, budgeting, sponsorship support, and onsite execution, while collaborating closely with internal teams and external stakeholders. The role will benefit an individual looking to utilize and grow their skills within the Event Industry.

Reporting directly to the Manager, Corporate Events, the Coordinator will be responsible for supporting and fostering innovation, collaboration and community engagement to ensure the success of each event, including active participation in onsite execution and logistics.

KEY DUTIES & RESPONSIBILITIES

Event Planning

• Design and coordinate a variety of events, including corporate, client-facing, and employee engagement initiatives.
• Support all phases of event planning, from concept development to post-event evaluation.
• Prepare event documentation and presentation materials for internal and external use.
• Liaise with vendors (venues, caterers, AV, décor, etc.) and manage procurement processes using company platforms.
• Coordinate with internal teams, clients, suppliers, sponsors, and venues to ensure seamless communication and execution.
• Build and manage invitation lists, track RSVPs, and maintain attendance records using event technology platforms.
• Serve as a main point of contact for confirmed attendees, ensuring timely delivery of materials and information.
• Collaborate with cross-functional teams to ensure all event needs are met.
• Provide administrative support related to event logistics and execution.

Budget Management

Sponsorship

Registration and Marketing

On-Site Management

KNOWLEDGE & SKILLS

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

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