administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 35 to 40 hours per week
- Education : Secondary (high) school graduation certificate
- Experience : 1 year to less than 2 years
- or equivalent experience
Work setting
- Relocation costs not covered by employer
- Willing to relocate
Tasks
- Plan and control budget and expenditures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Electronic scheduler
- MS Office
- Electronic mail
Technical terminology
Business
Area of specialization
Correspondence
Security and safety
- Bondable
- Basic security clearance
- Enhanced reliability security clearance
- Confidential security clearance
- Secret clearance
- Top secret clearance
- Criminal record check
- Child welfare check
- Vulnerable sector check
- Credit check
Transportation / travel information
- Willing to travel
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
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