Administrative Assistant (Secretary PL4)

Closing Date : April 30, 2024 at 4 : 00 PMDepartment of BiologyThe Department of Biology is the largest unit in the Faculty of Science with 29 Faculty, 9 support staff, approximately 81 graduate students and a large number of undergraduates.

WHAT WE OFFERFull-time Continuing Fredericton On-CampusStandard Work Hours : Mon - Fri 7 : 45 am - 4 : 00 pm 36.25 hours per weekSalary Range : $22.

68 - $26.33 per hourYOUR FOCUSReporting to the Administrative Assistant PL5, the Administrative Assistant PL4 will manage many operational tasks in the department and interact with faculty, staff, and students regularly.

Act as initial contact for the department and respond to inquiries in-person, via email, and by telephone.Liaise with external agencies regarding operational tasks for Biology.

Collaborate with internal units and departments on various projects and day-to-day tasks.Maintain the Flora of New Brunswick book stock and database.

Handle orders, invoices, and deposits.Receive purchase requests, place orders, and receive packages.Process courier shipments.

Receive, sort, and process mail.Maintain lobby bulletin boards, update directory regularly, manage departmental notifications.

Create, manage, and maintain accurate emails lists for communications from the department.Review and approve timesheet submissions for term and hourly employees.

Ensure that timesheets are received and entered on time.Order, issue, and maintain department keys. Update key database as necessary.

Liaise with Capital Planning & Operations for key cutting and lock repairs or changes, as required.Maintain and order office supplies.

Assign and maintain photocopier access codes.Compile Bailey Hall classroom schedules for each term and book rooms as required.

Other duties, as required.WHAT YOU BRINGPost-secondary diploma or certificate in a related field.1-3 years of experience in an office setting in an administrative role.

Additional StrengthsAbility to use Microsoft Office Suite, including Excel, Work, Outlook, and Teams.Experience using UNB applications, as well as familiarity with UNB Policy and Procedures, would be an asset.

About University of New BrunswickThe University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students.

UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2024 and one of Atlantic Canada's Top Employers for 2023.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty.

UNB is a comprehensive university with a long history of excellence in teaching and research.Other InformationWHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSIONThe University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve.

The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression.

Preference will be given to Canadian citizens and permanent residents of Canada.We thank all who apply; however, only those selected for an interview will be contacted.