Parts Specialist (Fleet Maintenance Admin Support)

Parts Specialist (Fleet Maintenance Admin Support)

Job Summary

Our Maintenance Specialists provide clerical and administrative support to Fleet Managers and assist in coordinating all aspects of daily fleet operations, including recording and reporting data.

Responsibilities

• Maintains and administers fleet data within our company maintenance software (COMPASS).
• Administers payroll timekeeping systems, payroll processes, daily editing, setting up of payroll schedules, vacation scheduling and provides reporting for Fleet Manager.
• Data entry of commercial fleet repair, work orders and maintenance of warranty claim reporting systems, including collection and reporting of data required for quarterly warranty incentive programs.
• Maintains a consistent communication and relationship with vendors.
• Administers and maintains purchase order requisitions through WM purchasing software systems and maintain SOX compliance.
• Reconciles all fleet purchases including upload of invoices to SharePoint.
• Manages daily fuel and hour meter entries and reconciliation.
• Manages all aspects of parts purchasing and inventory control including tire purchasing through the company’s internal tire purchase management system.
• Maintains inventory minimum and maximum parts levels and conducts the biannual physical parts inventory count.
• Prepares for all month-end processes and procedures in a timely manner meeting required month-end reporting deadlines.
• Completes and maintains a variety of fleet reports as directed by the Fleet Manager.
• Maintains all fleet filing systems with respect to company policy and government required expectations.
• Assists in the implementation of fleet projects as needed and performs other duties as required by Fleet Manager.

Supervisory Responsibilities

This job has no supervisory duties.

Qualifications

A. Education / Experience

B. Certificates, Licenses, Registrations or Other Requirements

C. Other Knowledge, Skills or Abilities Required

Work Environment

Benefits

At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on RRSP, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

Seniority level

Entry level

Employment type

Full-time

Job function

Sales and Business Development

If this sounds like the opportunity that you have been looking for, please click "Apply."

#J-18808-Ljbffr