PASS 303 Administrative Assistant – Finance Department

Career Opportunity

PASS 303 Administrative Assistant Finance Department

Temporary Contract until Undetermined Length

Posted November 5, 2024

Internal / External

Date of Appointment :

As soon as possible

Reporting to :

Controller of Business Services

The successful candidate will provide administrative support to the Controller of Business Services ensuring timelines / deadlines are met for Board reports, Ministry filings, and local and provincial memorandum.

Good understanding of accounting principles which is used in many of their day to day duties. Assists with the general administration of the Board's community use of school permits and administers collection of permit fees in eBASE.

Provides assistance with the issuance of the Board's account receivable invoices and any other duties as assigned.

Description :

Provides administrative assistance to the Controller of Business Services and the Finance Department

Provides administrative support to the Community Use of Schools Coordinator including but not limited to the following : collection of permit fees, resolve any payment discrepancies, assist with the collection and safe recording of required user documentation

Prepares accounts receivable invoices as required such as contract unions, secondments, leases Ministry required

Responsible for the coding, reviewing, calculating and initiating all Accounts Receivable invoices

Follows up on any past due invoices

Designated lead contact and support for a family of schools with respect to all KEV / School Cash Suite matters

Prepare, review and submit the monthly HST remittance

Responsible for the timely and accuracy of the non-statutory payroll deductions.

Prepares various ad hoc and monthly accounting analysis and financial reports

Qualifications :

Post-Secondary degree and / or diploma in business / finance / accounting

Minimum of three years' experience in a confidential administrative office setting preferably in public sector / School Board

Proficiency with Microsoft Office (Word, Excel, Outlook, Power Point, Access) including the ability to prepare spreadsheets and / or financial statements with excel and, with accuracy

Experience and good working knowledge with KEV / School Cash Suite; NAVision, eBASE an asset

Excellent communication skills

Ability to train and work with school administrative staff

Maturity in dealing with confidential information

Experience with meeting deadlines, streamlining work processes, working cooperatively

Ability to self-motivate and take initiative

Location :

Father Kennedy Catholic Education Centre 90 Mulberry St., Hamilton

Salary :

Professional Administrative Support Staff (PASS) Grade 2 ($49, 112 - $60, 787)

Last date for consideration : Mon day, November 1 8 , 2024 at 4 : 00 p.m.

Please include the full posting title within the subject line. The resume must include two (2) Professional References; and a Pastoral Reference Letter is preferred.

It must also include an authorization to contact references provided. Thank you to all applicants who submit their application.

Please note that consideration will be given to those applicants who submitted a complete package. Only those applicants eligible for an interview will be contacted.

Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community.

Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board's Mission which is :

In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model

Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community.

We actively encourage applications from members of groups with historical and / or current barriers to equity, including, but not limited to :

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin;

persons with visible and / or invisible (physical and / or mental) disabilities.

In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will :

value, promote and encourage the hiring of staff from under-represented communities;

value applicants' additional experiences, lived experience, skills, backgrounds and perspectives

collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Ontario's Anti - Racism Data Standards.

Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected.

The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.

We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process.

If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process.

All information received relating to a candidate's required accommodation will be addressed confidentially.