Payroll Specialist
SAP Payroll experience is mandatory*
Perform payroll processing services for employees, pensioners, and BOD, etc. including inputting, updating, and maintaining various computer systems.
Process payroll activities in accordance with payroll processing procedures, collective agreements, HR policies, and internal controls to ensure accuracy, integrity, and confidentiality of data.
Maintain and produce remittances / reports and distribute information as needed and to working collaboratively within the team.
Job Description : Payroll Processing
Payroll Processing
- Prepare and process day-to-day payroll including all activities related to pay exits.
- Run and review required validation and audit reports throughout
Payroll processing.
- Monitor the overpayment process, by conducting analysis and resolving pay issues.
- Monitor and review pay exits.
- Process and validate on-cycle and off-cycle gross to net calculations.
- Special payment processing as required.
Payroll Inquiry
Handle Payroll inquiries per required SLAs.
Third Party Payments, Remittances, Communication, and Reporting
Verify, audit, and reconcile all deductions and payments and run required reports.
Payment Distribution
- Run pay complete and settlement processes (e.g., journal entries).
- Request Payroll account funding from Treasury.
- Provide standard payroll reports in electronic format to other functions as may be reasonably requested.
- Payroll Tax Reporting and Remittances
- Document all reporting entities, prepare tax remittance / filings, perform tax reporting / remittance processes, prepare regulatory specific returns, file tax amendments, monitor Payroll tax filing regulatory changes etc.
- Generate and send regulatory remittances.
Year-End Processing
- Reconcile and balance pay results on a periodic basis for year-end reporting.
- Review, audit, prepare, and distribute year end statements (T4, T4-A, RL-1, RL-2, etc.).
- Support Payroll data pulls required for Payroll reconciliations.
Compliance Management / Data Integrity
- Deliver payroll services in compliance with federal, provincial, and territorial legislation.
- Generate variance / change reports to conduct quality control reviews or at the request LOBs and compare to the appropriate data sources to ensure the integrity, accuracy, and consistency of payroll data flow.
Banking, Remittances and Account Reconciliation
- Prepare remittances and account reconciliations.
- Analyze payroll data to ensure it is posted correctly to the GL and reconciled to reports / remittances.
- Prepare job costing and payroll journal entries.
- Support payroll audits to ensure payroll compliance.
- Complete quarterly, annual, and ad hoc legislative report requirements.
- Review the Payroll accounting function by proposing enhancements of accounting procedures.
- Support Payroll verifications and audits.
- Coordinate payroll reconciliation and audit efforts lead by Payroll / Finance, coordinate teams and data request within Payroll.
Continuous Improvement
Advocate for and participate in continuous improvement., identify possible trends, risks, and business improvements.
Special Projects
- Support special projects in support of various payroll initiatives.
- Perform other duties as required.
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