HR Coordinator

Job Description

Job Description

HR Coordinator

Job Title : HR Coordinator

Reports to : Director, Human Resources

Location : Calgary, AB (Hybrid workplace)

Employment Type : Full-time

Role Overview

The HR Coordinator supports day-to-day people operations while helping to build scalable HR systems for a rapidly growing Canadian organization. This role partners closely with the Director of HR and an outsourced recruiter to deliver a strong employee experience across the full employee lifecycle, while ensuring compliance with Canadian and Alberta employment legislation.

This is a hands-on, detail-oriented role ideal for someone who enjoys operational excellence, process improvement, and being a trusted point of contact for employees as the company grows.

Key Responsibilities

HR Operations & Administration

Act as the first point of contact for employee HR inquiries

Maintain accurate, confidential employee records in compliance with Canadian privacy legislation

Prepare employment documentation including offer letters, employment agreements, amendments, and policy acknowledgements

Support payroll administration by coordinating employee data, changes, and reporting with external payroll providers

Assist with benefits administration (enrollment, changes, employee questions)

Ensure compliance with Alberta Employment Standards, Occupational Health & Safety requirements, and internal policies

Track HR metrics such as headcount, turnover, and onboarding timelines

Recruitment & Onboarding Support

Coordinate recruitment logistics in partnership with the outsourced recruiter and hiring managers

Schedule interviews, manage candidate communications, and support offer processes

Coordinate onboarding for new hires, including documentation, systems access, and orientation scheduling

Ensure onboarding processes are consistent, compliant, and scalable as hiring volumes increase

Employee Experience & Engagement

Support performance management cycles, engagement initiatives, and learning programs

Assist with employee communications, recognition initiatives, and internal events

Maintain and update HR policies, employee handbooks, and internal HR resources

Support a positive, inclusive, and values-driven workplace culture

HR Systems, Processes & Growth Support

Administer and optimize HR systems and tools (HRIS, onboarding platforms, etc.)

Identify opportunities to improve HR processes as the organization scales

Support change management related to growth, new policies, and organizational changes

Assist the Director of HR with special projects related to compliance, workforce planning, and organizational development

Qualifications & Experience

Required

2–4 years of experience in an HR Coordinator, HR Administrator, or People Operations role

Working knowledge of Canadian and Alberta employment legislation

Experience supporting payroll and benefits administration

Strong organizational skills and attention to detail

High level of discretion when handling confidential information

Strong written and verbal communication skills

Preferred

Experience in a high-growth, startup, or scaling organization

Exposure to recruitment coordination and onboarding at scale

CPHR designation (or working toward it)

Experience working with HRIS platforms (we use Deel)

Key Competencies

Operational excellence : Organized, detail oriented, reliable, and process-driven

People-first mindset : Approachable, empathetic, and service-oriented

Growth mindset : Comfortable building as you go and improving systems over time

Collaboration : Works well with leaders, employees, and external partners

Confidentiality & integrity : Trusted with sensitive information

Growth Opportunity

This role is designed to grow alongside the organization, with the potential to evolve into an HR Generalist / Advisor position as headcount and complexity increase over the next 3–5 years.