Administrative Assistant III Core Laboratory

Union : NonUnion

Site : Toronto General Hospital

Department : Laboratory Medicine Program Core Laboratory

Work Model : OnSite

Reports to :  Senior Manager Core Laboratory

Grade : A0 : 06

Hours : 37.5 hours per week

Salary :  $27.59 $34.49 per hour

Shifts : Days

Status : Permanent Full Time

Closing Date : January 6 2025

Position Summary

Join UHNs Laboratory Medicine Program Canadas largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1300 outpatients served daily we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to groundbreaking research education and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.

As a valued member of TeamLMP you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to senior management within the Core Laboratory including managers biochemists and the director. This role interacts closely with laboratory supervisors and personnel across Hematology Chemistry Specimen Management and ECG teams. The position is essential in ensuring smooth operations by managing schedules coordinating meetings processing payroll and handling communications efficiently and confidentially.

Duties

Administrative Support

Manage calendars arrange travel and process expense reports.

• Prepare documents coordinate meetings and maintain electronic filing systems.

Payroll Coordination

Handle all aspects of payroll submission for multiple groups.

Meeting and Event Coordination

Plan and organize departmental meetings including minutetaking for core teams.

Financial Documentation

Collate and process monthly credit card statements ensuring proper documentation and approvals.

Onboarding New Staff

Assist with the onboarding process by coordinating paperwork and initial setup.

Operational Support

Coordinate preventive maintenance schedules and liaise with external vendors for equipment servicing.

Qualifications :

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work : Employment Type :

Fulltime